Archives: Meetings

A PDF version of this agenda and meeting materials are available at the bottom of this page.

Meeting of the Board of Directors of the

Valley Clean Energy Alliance (VCEA)

December 14, 2017

5:30 PM

Davis Community Chambers

23 Russell Blvd, Davis CA 95616

Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact Mitch Sears, VCEA Interim General Manager, at least 2 working days before the meeting at (530) 757-5610 or msears@cityofdavis.org.

If you have anything that you wish to be distributed to the Board and included in the official record, please hand it to a member of VCEA staff who will distribute the information to the Board members and other staff.

Board Members: Angel Barajas (City of Woodland), Duane Chamberlain (Yolo County), Robb Davis (City of Davis) Lucas Frerichs (Vice Chair/City of Davis) Don Saylor (Chair/Yolo County), Tom Stallard (City of Woodland)

5:30 PM CALL TO ORDER

1. Welcome and Roll Call
2. Elect 2018 Chair and Vice Chair (effective January 2018)
3. Approval of Agenda
4. Public Comment

This item is reserved for persons wishing to address the Board on any VCEA-related matters that are not otherwise on this meeting agenda. Public comments on matters listed on the agenda shall be heard at the time the matter is called. As with all public comment, members of the public who wish to address the Board are customarily limited to two minutes per speaker, but an extension can be provided at the discretion of the Chair.

CONSENT AGENDA

5. Approval of Minutes from November 16, 2017 Board Meeting
6. Regulatory and Legislative Update
7. Long Range Calendar
8. Approval of VCEA Contract for Insurance Coverage with YCPARMIA
9. Approval of Full Membership in CalCCA – CCA Trade Association
10. Fiscal Update –Pre Program Launch Projected Expenditures

REGULAR AGENDA

11. Approval of Credit and Banking Services Vendor and Authorization of Contract Negotiations (Action)
12. Approval of VCEA Staffing Plan and Direction to Proceed with VCEA Employee Recruitment (Action)
13. Approval of SMUD Services Agreement Task Order 4 related to VCEA Organizational Staffing (Action)
14. Approval of Financial Reserve Policy (Action)
15. Approval of Power Mix Targets and Target Electricty Rates for Calendar year 2018 (Action)
16. Approval of Wholesale Energy Risk Managememt Policy (Action)
17. Community Advisory Committee Report (Discussion)
18. Board Member and Staff Announcements

Action items and reports from members of the Board, including announcements, AB1234 reporting of meetings attended by Board Members at VCEA expense, questions to be referred to staff, future agenda items, and reports on meetings and information which would be of interest to the Board or the public.

19. Ceremonial Presentation – Recognition of VCEA Anniversary
20. Adjournment (Approximately 7:30pm)

Public records that relate to any item on the open session agenda for a regular board meeting are available for public inspection. Those records that are distributed less than 72 hours prior to the meeting are available for public inspection at the same time they are distributed to all members, or a majority of the members of the Board. Until VCEA has offices, the Board has designated the Department of Community Development and Sustainability at the City of Davis located at 23 Russell Blvd, Davis, CA for the purpose of making those public records available for inspection. The documents are also available on the City of Davis website located at: /meetings/

Meeting Materials

Agenda

5. Minutes from November 16, 2017 Board Meeting
6. Regulatory and Legislative Update
7. Long Range Calendar
8. Approval of VCEA Contract for Insurance Coverage with YCPARMIA
9. Approval of Full Membership in CalCCA – CCA Trade Association
10. Fiscal Update –Pre Program Launch Projected Expenditures

REGULAR AGENDA

11. Credit and Banking Services Vendor and Authorization of Contract Negotiations
12. VCEA Staffing Plan and Direction to Proceed with VCEA Employee Recruitment
13. SMUD Services Agreement Task Order 4 related to VCEA Organizational Staffing
14. Financial Reserve Policy
15. Power Mix Targets and Target Electricty Rates for Calendar year 2018
16. Wholesale Energy Risk Managememt Policy

Full Packet

Slide Presentation

Slides from 12-14-17 Board Meeting

Approved 12/14/17 Board Meeting Minutes

A PDF version of this agenda and meeting materials are available at the bottom of this page.

Meeting of the Board of Directors of the

Valley Clean Energy Alliance (VCEA)

November 16, 2017

5:30 PM

Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact Mitch Sears, VCEA Interim General Manager, at least 2 working days before the meeting at (530) 757-5610 or msears@cityofdavis.org.

If you have anything that you wish to be distributed to the Board and included in the official record, please hand it to a member of VCEA staff who will distribute the information to the Board members and other staff.

Board Members: Angel Barajas (City of Woodland), Duane Chamberlain (Yolo County), Robb Davis (City of Davis), Lucas Frerichs (Vice Chair/City of Davis), Don Saylor (Chair/Yolo County), Tom Stallard (City of Woodland)

5:30 PM Call to Order

1. Welcome and Roll Call
2. Approval of Agenda
3. Public Comment

This item is reserved for persons wishing to address the Board on any VCEA-related matters that are not otherwise on this meeting agenda. Public comments on matters listed on the agenda shall be heard at the time the matter is called. As with all public comment, members of the public who wish to address the Board are customarily limited to two minutes per speaker, but an extension can be provided at the discretion of the Chair.

Consent Agenda

4. Approval of Minutes from October 12, 2017 Board Meeting
5. Approval of Consultant Contract Extensions for LEAN Energy and Don Dame to continue to provide launch support services to VCEA
6. Authorization for VCEA staff to Negotiate a Banking and Credit Services Agreement for Board Consideration and Action at a Future Board Meeting
7. Regulatory and Legislative Update
8. Long Range Calendar

Regular Agenda

9. Approval of Task Order 3 of SMUD Services Agreement related to the provision of Wholesale Energy Services (Action)
10. Approval of VCEA Strategic Marketing and Communications Plan (Action)
11. Approval of Amended VCEA Implementation Budget for Fiscal Year 2017/18 and Fiscal Management Update (Action)
12. Initial Consideration of the Draft VCEA Organizational Staffing Plan (Discussion)
13. Review of Wholesale Power Procurement and Risk Managememt Policy (Discussion)
14. Review of Updated Load Forecast and Procurement Approach (Informational)
15. Approval of VCEA Vision Statement (Action)
16. Community Advisory Committee Report (Discussion)
17. Board Member and Staff Announcements

Action items and reports from members of the Board, including announcements, AB1234 reporting of meetings attended by Board Members at VCEA expense, questions to be referred to staff, future agenda items, and reports on meetings and information which would be of interest to the Board or the public.

18. Adjournment (Approximately 7:30pm)

Public records that relate to any item on the open session agenda for a regular board meeting are available for public inspection. Those records that are distributed less than 72 hours prior to the meeting are available for public inspection at the same time they are distributed to all members, or a majority of the members of the Board. Until VCEA has offices, the Board has designated the Department of Community Development and Sustainability at the City of Davis located at 23 Russell Blvd, Davis, CA for the purpose of making those public records available for inspection.

Meeting Materials

Agenda – November 16, 2017

• Item 4 – Approval of Minutes from October 12, 2017 Board Meeting
• Item 5 – Approval of Consultant Contract Extensions for LEAN Energy and Don Dame to continue to provide launch support services to VCEA
• Item 6 – Authorization for VCEA staff to Negotiate a Banking and Credit Services Agreement for Board Consideration and Action at a Future Board Meeting
• Item 7 – Regulatory and Legislative Update
• Item 8 – Long Range Calendar
• Item 9 – Approval of Task Order 3 of SMUD Services Agreement related to the provision of Wholesale Energy Services
• Item 10 – Approval of VCEA Strategic Marketing and Communications Plan
• Item 11 – Approval of Amended VCEA Implementation Budget for Fiscal Year 2017/18 and Fiscal Management Update
• Item 12 – Initial Consideration of the Draft VCEA Organizational Staffing Plan
• Item 13 – Review of Wholesale Power Procurement and Risk Managememt Policy
• Item 14 – Review of Updated Load Forecast and Procurement Approach
• Item 15 – Approval of VCEA Vision Statement

Full Packet

Meeting Slides – 11-16-2017 VCEA Board Meeting

Approved 11/16/17 Board Meeting Minutes

5:30 PM, City of Davis Community Chambers 23 Russell Blvd, Davis CA 95616

Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact Mitch Sears, VCEA Interim General Manager, at least 2 working days before the meeting at (530) 757-5610 or msears@cityofdavis.org.

If you have anything that you wish to be distributed to the Board and included in the official record, please hand it to a member of VCEA staff who will distribute the information to the Board members and other staff.

Board Members: Angel Barajas (City of Woodland), Duane Chamberlain (Yolo County), Robb Davis (City of Davis), Lucas Frerichs (Vice Chair/City of Davis), Don Saylor (Chair/Yolo County), Tom Stallard (City of Woodland), Skip Davies (City of Woodland Alternate)

5:30 PM Call to Order

1. Welcome and Roll Call
2. Approve Agenda
3. Public Comment

This item is reserved for persons wishing to address the Board on any VCEA-related matters that are not otherwise on this meeting agenda. Public comments on matters listed on the agenda shall be heard at the time the matter is called. As with all public comment, members of the public who wish to address the Board are customarily limited to two minutes per speaker, but an extension can be provided at the discretion of the Chair.

Consent Agenda

4. Approve Minutes from September 20, 2017 Board Meeting
5. Regulatory and Legislative Update
6. Long Range Calendar

Regular Agenda

7. Approve resolution adopting the Valley Clean Energy Alliance Implementation Plan and Statement of Intent (Action)
   1. Open public hearing pursuant to Section 366.2 of the Public Utilites Code
   2. Close public hearing
8. Approve Services Agreement with the Sacramento Municipal Utility District to provide VCEA Program Launch and Opperational Services (Action)
9. VCEA Program Outreach
   1. Approve Program Logo (Action)
   2. Receive Draft Strategic Outreach and Marketing Plan (Informational)
10. Community Advisory Committee Report
11. Board Member and Staff Announcements

Action items and reports from members of the Board, including announcements, AB1234 reporting of meetings attended by Board Members at VCEA expense, questions to be referred to staff, future agenda items, and reports on meetings and information which would be of interest to the Board or the public.

12. Adjournment (Approximately 7:30pm)

Public records that relate to any item on the open session agenda for a regular board meeting are available for public inspection. Those records that are distributed less than 72 hours prior to the meeting are available for public inspection at the same time they are distributed to all members, or a majority of the members of the Board. Until VCEA has offices, the Board has designated the Department of Community Development and Sustainability at the City of Davis located at 23 Russell Blvd, Davis, CA for the purpose of making those public records available for inspection.

Meeting Documents

VCEA Agenda 10 12 2017

• Item 4 Minutes from September 20 2017 Board Meeting
• Item 5 VCEA Staff Report Regulatory and Legislative Update 10 12 2017
• Item 6 VCEA Staff Report Long Range Calendar 10 12 2017
• Item 7 VCEA Staff Report Implementation Plan 10 12 2017
• Item 8 Services Agreement with SMUD
• Item 9 VCEA Staff Report Program Outreach 10 12 2017
• VCEA Board Meeting Slides 10 12 2017

Supplemental Meeting Materials

• Supplemental meeting materials – Agenda Item 8 – VCEA/SMUD Agreement for Professional Services for Implementation and Operational Services

Approved 10/12/17 Board Meeting Minutes

5:30 PM, Yolo County Board of Supervisors Chambers, 625 Court Street, Room 204, Woodland CA 95691

PDF version of agenda and meeting documents available at the bottom of this page.

Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact Mitch Sears, VCEA Interim General Manager, at least 2 working days before the meeting at (530) 757-5610 or msears@cityofdavis.org.

If you have anything that you wish to be distributed to the Board and included in the official record, please hand it to a member of VCEA staff who will distribute the information to the Board members and other staff.

Board Members: Angel Barajas (City of Woodland), Duane Chamberlain (Yolo County), Robb Davis (City of Davis), Lucas Frerichs (Vice Chair/City of Davis), Don Saylor (Chair/Yolo County), Tom Stallard (City of Woodland)

5:30 PM Call to Order

1. Welcome and Roll Call
2. Approval of Agenda
3. Public Comment

This item is reserved for persons wishing to address the Board on any VCEA-related matters that are not otherwise on this meeting agenda. Public comments on matters listed on the agenda shall be heard at the time the matter is called. As with all public comment, members of the public who wish to address the Board are customarily limited to two minutes per speaker, but an extension can be provided at the discretion of the Chair.

Consent Agenda

4. Approval of Minutes from July 25, 2017 and August 31, 2017 Board Meetings
5. Approve Revised Board Meeting Schedule
6. Long Range Calendar

Regular Agenda

7. Receive Administrative/Organizational Update
   • SMUD Contract Update
   • Banking Services Update
   • VCEA Program Master Calendar
8. Discussion of VCEA Implementation Plan
9. VCEA Branding and Communications Strategy Update
10. Regulatory and Legislative Update
11. Community Advisory Committee Report & Consideration of Committee Charge
12. Board Member and Staff Announcements

Action items and reports from members of the Board, including announcements, AB1234 reporting of meetings attended by Board Members at VCEA expense, questions to be referred to staff, future agenda items, and reports on meetings and information which would be of interest to the Board or the public.

13. Adjournment (Approximately 7:00pm)

Public records that relate to any item on the open session agenda for a regular board meeting are available for public inspection. Those records that are distributed less than 72 hours prior to the meeting are available for public inspection at the same time they are distributed to all members, or a majority of the members of the Board. Until VCEA has offices, the Board has designated the Department of Community Development and Sustainability at the City of Davis located at 23 Russell Blvd, Davis, CA for the purpose of making those public records available for inspection.

Meeting Documents

• Board Meeting Minutes
• Valley Clean Energy Alliance Board Meeting for September 20, 2017
• Item 4 VCEA Minutes 07 25 2017 and 08 31 2017 DRAFT
• Item 5 VCEA Revised Board Meeting Schedule
• Item 6 VCEA Long Range Calendar
• Item 7 VCEA Staff Report Implementation Update 9 20 17
• Item 8 VCEA Staff Report Discussion of VCEA Implementation Plan
• Item 9 VCEA Staff Report VCEA Branding and Communications Plan
• Item 10 VCEA Staff Report Regulatory and Legislative Update w ATT Lean Energy
• Item 11 VCEA Staff Report Advisory Committee Charge
• PPT Meeting Slides from 9-20-2017 Meeting
• Approved 9/20/17 Board Meeting Minutes

5:30 PM, Yolo County Board of Supervisors Chambers, 625 Court Street, Woodland, CA 95695

Note: This special agenda is being issued due to noticing issues that may have prevented the distribution of the original August 31st agenda to all interested parties. No agenda items or Board reports have been revised.

PDF version of agenda and meeting documents available at the bottom of this page.

Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact Mitch Sears, VCEA Interim General Manager, at least 2 working days before the meeting at (530) 757-5610 or msears@cityofdavis.org.

If you have anything that you wish to be distributed to the Board and included in the official record, please hand it to a member of VCEA staff who will distribute the information to the Board members and other staff.

Board Members: Angel Barajas (City of Woodland), Duane Chamberlain (Yolo County), Robb Davis (City of Davis), Lucas Frerichs (Vice Chair/City of Davis), Don Saylor (Chair/Yolo County), Tom Stallard (City of Woodland)

5:30 PM Call to Order

1. Welcome and Roll Call
2. Approval of Agenda
3. Public Comment

Because this is a special meeting, this item is reserved for persons wishing to address the Board on items on this meeting agenda. As with all public comment, members of the public who wish to address the Board are customarily limited to two minutes per speaker, but an extension can be provided at the discretion of the Chair.

Consent Agenda

4. Approval of Minutes from July 25, 2017 Board Meeting
5. Approve Revised Board Meeting Schedule
6. Regulatory and Legislative Update
7. Long Range Calendar

Regular Agenda

8. Presentation and Direction Regarding VCEA Implementation and Operational Services

Board consideration of the recommendation to contract with and enter into a letter of intent with the Sacramento Municipal Utility District to provide Community Choice Aggregation program implementation and business operational services for VCEA.

9. Receive Administrative/Organizational Update
   1. Implementation Plan – Process and Schedule
   2. VCEA Community Advisory Committee – Proposed scope and report of first meeting
10. Adoption of FY 2017-2018 Budget. Total FY 2017-2018 Budget: $1,510,873
11. VCEA Branding and Marketing Discussion & Overview
12. Board Member and Staff Announcements

Action items and reports from members of the Board, including announcements, AB1234 reporting of meetings attended by Board Members at VCEA expense, questions to be referred to staff, future agenda items, and reports on meetings and information which would be of interest to the Board or the public.

13. Adjournment (Approximately 7:00pm)

Public records that relate to any item on the open session agenda for a regular board meeting are available for public inspection. Those records that are distributed less than 72 hours prior to the meeting are available for public inspection at the same time they are distributed to all members, or a majority of the members of the Board. Until VCEA has offices, the Board has designated the Department of Community Development and Sustainability at the City of Davis located at 23 Russell Blvd, Davis, CA for the purpose of making those public records available for inspection.

Meeting Documents

• Valley Clean Energy Alliance Board Meeting Agenda for August 31, 2017
• Board Meeting Minutes
• Item 5 VCEA Staff Report Revised Meeting Schedule 8 31 17
• Item 6 VCEA Staff Report w ATT Regulatory Legislative Update 8 31 17
• Item 7 VCEA Staff Report wATT Long Range Calendar 8 31 17
• Item 8 VCEA Staff Report wATT Service Option Selection 8 31 17
• Item 9 VCEA Staff Report Implementation Update 8 31 17
• Item 10 VCEA Staff Report wATT FY 17 18 Budget Adopt 8 31 17
• Approved 8/31/17 Board Special Meeting Minutes

5:30 PM, Yolo County Board of Supervisors Chambers, 625 Court Street, Woodland, CA 95695

PDF version of agenda and meeting documents available at the bottom of this page.

Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact Mitch Sears, VCEA Interim General Manager, at least 2 working days before the meeting at (530) 757-5610 or msears@cityofdavis.org.

If you have anything that you wish to be distributed to the Board and included in the official record, please hand it to a member of VCEA staff who will distribute the information to the Board members and other staff.

5:30 PM Call to Order

1. Welcome and Roll Call
2. Approval of Agenda
3. Public Comment

This item is reserved for persons wishing to address the Board on any VCEA-related matters that are not otherwise on this meeting agenda. Public comments on matters listed on the agenda shall be heard at the time the matter is called. As with all public comment, members of the public who wish to address the Board are customarily limited to two minutes per speaker, but an extension can be provided at the discretion of the Chair.

Consent Agenda

4. Approval of Minutes from June 13, 2017 Board Meeting
5. Approval of Minutes from June 27, 2017 Special Board Meeting
6. Summer Meeting Schedule

Regular Agenda

7. Approval of Interim General Manager
8. Receive Administrative/Organizational Update
   1. Banking and Credit Services Update
   2. Media Outreach
   3. Budget Report
   4. CEO Search Update
9. Approval of Cooperation Agreement with the City of Woodland
10. Discussion and Direction regarding Potential Implementation and Operational Service Options
11. Approve Marketing & Outreach Vendor and Authorize Contract Negotiations
12. Presentation Regarding Implementation Plan – Preview and Policy Issues
13. Discussion and Direction regarding Advisory Committee Charge
14. Review of Long Range Calendar
15. Board Member and Staff Announcements

Action items and reports from members of the Board, including announcements, AB1234 reporting of meetings attended by Board Members at VCEA expense, questions to be referred to staff, future agenda items, and reports on meetings and information which would be of interest to the Board or the public.

16. Adjournment (Approximately 7:30pm)

Public records that relate to any item on the open session agenda for a regular board meeting are available for public inspection. Those records that are distributed less than 72 hours prior to the meeting are available for public inspection at the same time they are distributed to all members, or a majority of the members of the Board. Until VCEA has offices, the Board has designated the Department of Community Development and Sustainability at the City of Davis located at 23 Russell Blvd, Davis, CA for the purpose of making those public records available for inspection.

Meeting Documents

• Valley Clean Energy Alliance Board Meeting Agenda for July 25, 2017
• Board Meeting Minutes
• Item 4 VCEA Minutes 06 13 2017 DRAFT
• Item 5 VCEA Minutes 06 27 2017 DRAFT
• Item 6 VCEA Staff Report Summer Meeting Schedule 7 25 17
• Item 7 VCEA Staff Report Interim General Manager 7 25 17
• Item 8 VCEA Staff Report Implementation Update 7 25 17
• Item 9 VCEA Staff Report Coop Agreement Woodland 7 25 17
• Item 10 VCEA Staff Report Service Options 7 25 17
• Item 11 VCEA Staff Report Outreach Vendor Selection 7 25 17
• Item 12 VCEA Staff Report Implementation Plan Preview 7 25 17
• Item 13 VCEA Staff Report Advisory Committee Charge 7 25 17
• Item 14 VCEA Long Range Calendar 7 25 17
• VCEA Board Mtg Slides 7 25 2017
• Approved 7/25/17 Board Meeting Minutes

5:30 PM, Yolo County Board of Supervisors Chambers, 625 Court Street, Room 206, Woodland, CA 95695

Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact Mitch Sears, VCEA Interim General Manager, at least 2 working days before the meeting at (530) 757-5610 or msears@cityofdavis.org.

If you have anything that you wish to be distributed to the Board and included in the official record, please hand it to a member of VCEA staff who will distribute the information to the Board members and other staff.

5:30 PM Call to Order

1. Roll Call
2. Approval of Agenda
3. Public Comment

Because this is a special meeting, this item is reserved for persons wishing to address the Board on items on this meeting agenda. As with all public comment, members of the public who wish to address the Board are customarily limited to two minutes per speaker, but an extension can be provided at the discretion of the Chair.

Closed Session

4. Conference with Labor Negotiators

Pursuant to Government Code Section 54957(b)
Unrepresented Employee: Executive Officer
Agency designated representatives: Don Saylor, VCEA Board Chair; Lucas Frerichs, VCEA Board Vice- Chair; Taro Echiburu, Yolo County Community Services Director; Regina Espinoza, Yolo County Sustainability Manager; Harriet Steiner, VCEA Legal Counsel; Eric May, VCEA Legal Counsel.

5. Appointment of Executive Director/Interim Executive Director

Pursuant to Government Code Section 54957(b)

Open Session (approx. 6:30)

6. Provide direction on staff management of VCEA projects

In the event that the Board does not appoint an Executive Director / Interim Executive Director, the Board will provide direction regarding staffing arrangements and coordination with member agencies for the provision of services under existing agreements.

7. Adjournment (approx. 7:00 p.m.)

The approximate times indicated within the agendas are for planning purposes only. No guarantee is made that an agenda item will start at the provided time. VCEA reserves the right to consider agenda items at any time following the meeting time provided at the top of this agenda.

Public records that relate to any item on the open session agenda for a regular board meeting are available for public inspection. Those records that are distributed less than 72 hours prior to the meeting are available for public inspection at the same time they are distributed to all members, or a majority of the members of the Board. Until VCEA has offices, the Board has designated the Department of Community Development and Sustainability at the City of Davis located at 23 Russell Blvd, Davis, CA for the purpose of making those public records available for inspection.

Meeting Documents

• Valley Clean Energy Alliance Board Special Meeting Agenda for June 27, 2017
• Board Meeting Minutes

5:30 PM, City of Davis, Council Chambers 23 Russell Blvd., Davis, CA 95616

PDF version of agenda and meeting documents available at the bottom of this page.

Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact Mitch Sears, VCEA Interim General Manager, at least 2 working days before the meeting at (530) 757-5610 or msears@cityofdavis.org.

If you have anything that you wish to be distributed to the Board and included in the official record, please hand it to a member of VCEA staff who will distribute the information to the Board members and other staff.

Board Members: Angel Barajas (City of Woodland), Duane Chamberlain (Yolo County), Robb Davis (City of Davis), Lucas Frerichs (Vice Chair/City of Davis), Don Saylor (Chair/Yolo County), Tom Stallard (City of Woodland)

5:30 PM Call to Order

1. Welcome and Roll Call
2. Approval of Agenda
3. Approval of City of Woodland as member of VCEA

Approve City of Woodland’s request to join VCEA subject to membership requirements

4. Closed Session

Public Employee Appointment
Title: Executive Officer

Conference With Labor Negotiators
Agency designated representatives: Don Saylor, VCEA Board Chair; Lucas Frerichs, VCEA Board Vice-Chair; Taro Echiburu, Yolo County Community Services Director; Regina Espinoza, Yolo County Sustainability Coordinator; Harriet Steiner, VCEA Legal Counsel; Eric May, VCEA Legal Counsel.

Unrepresented Employee: Executive Officer

5. Public Comment

This item is reserved for persons wishing to address the Board on any VCEA-related matters that are not otherwise on this meeting agenda. Public comments on matters listed on the agenda shall be heard at the time the matter is called. As with all public comment, members of the public who wish to address the Board are customarily limited to two minutes per speaker, but an extension can be provided at the discretion of the Chair.

Consent Agenda

6. Approval of Minutes from May 9, 2017 Board Meeting

Regular Agenda

7. Receive Program Implemenatation Update:
   1. Banking and credit services update
   2. Update on project schedule and summer meeting schedule
   3. Outreach Update
8. Appointment of VCEA Advisory Committee Members

Appointment of City of Woodland Advisory Committee Members

9. Receive Regulatory and Legislative Update
   1. Regulatory Update
   2. Legislative Update
10. Review of Long Range Calendar
11. Board Member and Staff Announcements

Action items and reports from members of the Board, including announcements, questions to be referred to staff, future agenda items, and reports on meetings and information which would be of interest to the Board or the public.

12. Adjournment

Public records that relate to any item on the open session agenda for a regular board meeting are available for public inspection. Those records that are distributed less than 72 hours prior to the meeting are available for public inspection at the same time they are istributed to all members, or a majority of the members of the Board. Until VCEA has offices, the Board has designated the Department of Community Development and Sustainability at the City of Davis located at 23 Russell Blvd, Davis, CA for the purpose of making those public records available for inspection.

Meeting Documents

• Valley Clean Energy Alliance Board Meeting Agenda for June 13, 2017
• Board Meeting Minutes
• Item 3 VCEA Staff Report Woodland Membership 6 13 17 w ATT
• Item 6 VCEA Minutes 05 09 2017 DRAFT
• Item 7 VCEA Staff Report Implementation Update 6 13 17 w ATT
• Item 8 VCEA Staff Report Advisory Committee Appts 6 13 17
• Item 9 VCEA Staff Report June 2017 Regulatory Legislative Update 6 13 17 w ATT
• Item 10 VCEA Board Meetings Long Range Calendar 6 13 17
• VCEA Board Mtg Slides 6 13 2017
• Approved 6/13/17 Board Meeting Minutes

5:30 PM, City of Davis, Council Chambers, 23 Russell Blvd., Davis, CA 95616

Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact Mitch Sears, City of Davis Sustainability Program Manager, at least 2 working days before the meeting at (530) 757-5610 or msears@cityofdavis.org.

If you have anything that you wish to be distributed to the Board and included in the official record, please hand it to a member of VCEA staff who will distribute the information to the Board members and other staff.

5:30 PM Call to Order

1. Roll Call
2. Approval of Agenda
3. Public Comment

This item is reserved for persons wishing to address the Board on any VCEA-related matters that are not otherwise on this meeting agenda. Public comments on matters listed on the agenda shall be heard at the time the matter is called. As with all public comment, members of the public who wish to address the Board are customarily limited to two minutes per speaker, but an extension can be provided at the discretion of the Chair.

Consent Agenda

4. Approval of Minutes from April 11, 2017 Board Meeting

Regular Agenda

5. Receive Staff Update:
   1. Multi service RFP selection process update.
   2. Banking and Credit Services RFP update.
   3. Community outreach/website update.
   4. Summer meeting schedule.
   5. YCPARMIA Insurance Update.
6. Discussion of Process and Requirements for City of Woodland’s Membership in VCEA
   1. Staff report outlining city of Woodland process and membership requirements
7. Receive Regulatory and Legislative Update
   1. Regulatory Update
   2. Legislative Update
8. Review of Long Range Calendar
   1. Update planning matrix
9. Board Member and Staff Announcements

Action items and reports from members of the Board, including announcements, questions to be referred to staff, future agenda items, and reports on meetings and information which would be of interest to the Board or the public.

10. Closed Session

Pubic Employee Appointment
Title: Executive Officer

Conference With Labor Negotiators
Agency designated representatives: Don Saylor, VCEA Board Chair; Lucas Frerichs, VCEA Board Vice-Chair; Taro Echiburu, Yolo County Community Services Director; Regina Espinoza, Yolo County Sustainability Coordinator; Harriet Steiner, VCEA Legal Counsel; Eric May, VCEA Legal Counsel.

Unrepresented Employee: Executive Officer

11. Adjournment

Public records that relate to any item on the open session agenda for a regular board meeting are available for public inspection. Those records that are distributed less than 72 hours prior to the meeting are available for public inspection at the same time they are distributed to all members, or a majority of the members of the Board. Until VCEA has offices, the Board has designated the Department of Community Development and Sustainability at the City of Davis located at 23 Russell Blvd, Davis, CA for the purpose of making those public records available for inspection.

Meeting Documents

• Valley Clean Energy Alliance Board Meeting Agenda for May 9, 2017
• Valley Clean Energy Alliance Board Meeting Minutes for May 9, 2017
• Item 4 VCEA Minutes 04 11 2017 DRAFT
• Item 6 VCEA Staff Report Woodland Membership Request 5 9 17
• Item 7 VCEA Staff Report wATTs Regulatory Legislative Update 5 9 17
• Item 8 VCEA Board Meetings Long Range Calendar 5 9 17
• Valley Clean Energy Alliance Board Meeting Agenda for May 9, 2017
• VCEA Board Mtg Slides 5 9 2017
• Approved 5/9/17 Board Meeting Minutes

8:45 AM, Yolo County Board Offices, 600 A Street, Conference Room, Davis, CA 95616

PDF version of agenda and meeting documents available at the bottom of this page.

Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact Regina Espinoza, Yolo County Climate Action and Sustainability Manager, at least 2 working days before the meeting at (530) 666-8725 or regina.espinoza@yolocounty.org.

If you have anything that you wish to be distributed to the Board and included in the official record, please hand it to a member of VCEA staff who will distribute the information to the Board members and other staff.

8:45 AM Call to Order

1. Roll Call
2. Public Comment: At this time, any member of the public may address the Board on matters which are listed on this agenda. Comments are usually limited to no more than 2-3 minutes per speaker
3. Closed Session

Pubic Employee Appointment
Title: Executive Officer

Conference With Labor Negotiators
Agency designated representatives: Don Saylor, VCEA Board Chair; Lucas Frerichs, VCEA Board Vice-Chair; Regina Espinoza, Yolo County Cliamate Action and Sustainability Manager; Harriett Steiner, VCEA Legal Counsel.

Unrepresented Employee: Executive Officer

4. Adjournment

Public records that relate to any item on the open session agenda for a regular board meeting are available for public inspection. Those records that are distributed less than 72 hours prior to the meeting are available for public inspection at the same time they are distributed to all members, or a majority of the members of the Board. Until VCEA has offices, the Board has designated the Department of Community Development and Sustainability at the City of Davis located at 23 Russell Blvd, Davis, CA for the purpose of making those public records available for inspection.

Meeting Documents

• Valley Clean Energy Alliance Board Special Meeting Agenda for April 15, 2017

5:30 PM, City of Davis, Council Chambers, 23 Russell Blvd., Davis, CA 95616

PDF version of agenda and meeting documents available at the bottom of this page.

Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact Mitch Sears, City of Davis Sustainability Program Manager, at least 2 working days before the meeting at (530) 757-5610 or msears@cityofdavis.org.

If you have anything that you wish to be distributed to the Board and included in the official record, please hand it to a member of VCEA staff who will distribute the information to the Board members and other staff.

5:30 PM Call to Order

1. Roll Call
2. Approval of Agenda
3. Public Comment

This item is reserved for persons wishing to address the Board on any VCEA-related matters that are not otherwise on this meeting agenda. Public comments on matters listed on the agenda shall be heard at the time the matter is called. As with all public comment, members of the public who wish to address the Board are customarily limited to two minutes per speaker, but an extension can be provided at the discretion of the Chair.

Consent Agenda

4. Approval of Minutes from January 17, 2017 Board Meeting

Regular Agenda

5. Receive Program Implemenatation Updates:
   1. Multi-service vendor selection update
   2. CEO search update
   3. Insurance Update
   4. Banking & credit services update
6. Consider Program Implementation Actions
   1. Revised Critical Path Timeline and Schedule
   2. Approval of Community Advisory Committee Conflict of Interest Guidelines and new appointments
7. Receive Regulatory Update
8. Board Member and Staff Announcements

Action items and reports from members of the Board, including announcements, AB 1234 reporting of meetings attended at VCEA expense, questions to be referred to staff, future agenda items, and reports on meetings and information which would be of interest to the Board or the public.

9. Review of Long Range Calendar
10. Closed Session

Pubic Employee Appointment
Title: Executive Officer

Conference With Labor Negotiators
Agency designated representatives: Don Saylor, VCEA Board Chair; Lucas Frerichs, VCEA Board Vice- Chair; Taro Echiburu, Yolo County Community Services Director; Regina Espinoza, Yolo County Sustainability Coordinator; Harriet Steiner, VCEA Legal Counsel; Eric May, VCEA Legal Counsel.

Unrepresented Employee: Executive Officer

11. Adjournment

Public records that relate to any item on the open session agenda for a regular board meeting are available for public inspection. Those records that are distributed less than 72 hours prior to the meeting are available for public inspection at the same time they are distributed to all members, or a majority of the members of the Board. Until VCEA has offices, the Board has designated the Department of Community Development and Sustainability at the City of Davis located at 23 Russell Blvd, Davis, CA for the purpose of making those public records available for inspection.

Note: The VCEA Board may take action on any item listed on the agenda, including informational items.

Meeting Documents

• VCEA Feb 2017 Board Agenda
• VCEA Feb 2017 Board Minutes
• Item 4 VCEA Jan 2017 Board Minutes w ATT
• Item 5 VCEA Implementation Updates
• Item 6 VCEA Implementation Actions
• Item 7 Regulatory Update
• VCEA Board Meetings Long Range Calendar 2 14 17
• VCEA Board Mtg 3 Slides 2 14 17
• Approved 2/14/17 Board Meeting Minutes

5:30 PM, City of Davis, Council Chambers, 23 Russell Blvd., Davis, CA 95616

PDF version of agenda and meeting documents available at the bottom of this page.

Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact Mitch Sears, City of Davis Sustainability Program Manager, at least 2 working days before the meeting at (530) 757-5610 or msears@cityofdavis.org.

If you have anything that you wish to be distributed to the Board and included in the official record, please hand it to a member of VCEA staff who will distribute the information to the Board members and other staff.

5:30 PM Call to Order

1. Roll Call
2. Approval of Agenda
3. Public Comment

This item is reserved for persons wishing to address the Board on any VCEA-related matters that are not otherwise on this meeting agenda. Public comments on matters listed on the agenda shall be heard at the time the matter is called. As with all public comment, members of the public who wish to address the Board are customarily limited to two minutes per speaker, but an extension can be provided at the discretion of the Chair.

Consent Agenda

4. Approval of Minutes from February 14, 2017 Board Meeting
5. Approval to transfer existing LEAN Energy US contract from City of Davis to VCEA

Regular Agenda

6. Receive VCEA Implentation Update:
   1. Multi service RFP selection process update.
   2. CEO search update.
   3. Banking and Credit Services RFP update.
7. Community Advisory Committee Appointments
   1. New committee appointments
   2. City of Woodland request for ex offiico members
8. Receive Regulatory and Legislative Update
   1. Recap of Legislative meeting on 2/17
   2. Report out from CPUC meeting in March
   3. Regulatory Update
   4. Legislative Update
9. Review of Long Range Calendar
10. Special Study Session: Overview of the CA Energy Market and Key Considerations for CCAs
11. Board Member and Staff Announcements

Action items and reports from members of the Board, including announcements, AB1234 reporting of meetings attended by Board Members at VCEA expense, questions to be referred to staff, future agenda items, and reports on meetings and information which would be of interest to the Board or the public.

12. Closed Session

Pubic Employee Appointment
Title: Executive Officer

Conference With Labor Negotiators
Agency designated representatives: Don Saylor, VCEA Board Chair; Lucas Frerichs, VCEA Board Vice- Chair; Taro Echiburu, Yolo County Community Services Director; Regina Espinoza, Yolo County Sustainability Coordinator; Harriet Steiner, VCEA Legal Counsel; Eric May, VCEA Legal Counsel.

Unrepresented Employee: Executive Officer

13. Adjournment

Public records that relate to any item on the open session agenda for a regular board meeting are available for public inspection. Those records that are distributed less than 72 hours prior to the meeting are available for public inspection at the same time they are distributed to all members, or a majority of the members of the Board. Until VCEA has offices, the Board has designated the Department of Community Development and Sustainability at the City of Davis located at 23 Russell Blvd, Davis, CA for the purpose of making those public records available for inspection.

Meeting Documents

• Valley Clean Energy Alliance Board Meeting Agenda for April 11, 2017
• Valley Clean Energy Alliance Board Meeting Minutes for April 11, 2017
• Item 4 VCEA Minutes 02 14 2017 draft
• Item 5 VCEA Staff Report Lean Contract Transfer ATTs 4 11 17
• Item 6 VCEA Staff Report Implementation Update
• Item 7 VCEA Staff Report Advisory Committee Appts
• Item 8 VCEA Staff Report Regulatory and Legislative Update
• Item 9 VCEA Board Meetings Long Range Calendar
• VCEA Board Mtg Slides 4 11 2017
• VCEA Board Mtg 4 11 2017 Don Dame Presentation
•  Approved 4/11/17 Board Meeting Minutes

5:30 PM, Yolo County Board of Supervisor Chambers, 625 Court Street, Room 206, Woodland, CA 95695

PDF version of agenda and meeting documents available at the bottom of this page.

Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact Mitch Sears, City of Davis Sustainability Program Manager, at least 2 working days before the meeting at (530) 757-5610 or msears@cityofdavis.org.

If you have anything that you wish to be distributed to the Board and included in the official record, please hand it to a member of VCEA staff who will distribute the information to the Board members and other staff.

This meeting will include teleconference participation by Board member Lucas Frerichs (Government Code §54953). The teleconference location, in addition to the address above, is: Rosedale on Robson Suite Hotel, 838 Hamilton Street, Vancouver, BC V6B 6A2, Canada.

5:30 PM Call to Order

1. Roll Call
2. Approval of Agenda
3. Public Comment

This item is reserved for persons wishing to address the Board on any VCEA-related matters that are not otherwise on this meeting agenda. Public comments on matters listed on the agenda shall be heard at the time the matter is called. As with all public comment, members of the public who wish to address the Board are customarily limited to two minutes per speaker, but an extension can be provided at the discretion of the Chair.

Consent Agenda

4. Approval of Minutes from December 13, 2016 Board Meeting

Regular Agenda

5. Receive Staff Update:
   1. Multi-service Request for Proposals (RFP) status update.
   2. CEO search update.
   3. Community Advisory Committee – Selection of members and Conflict of Interest guidelines
   4. Agency Insurance update.
6. Review Critical Path Timeline
7. Approve Implementation Budget and Authorize Next Steps for Fiscal Management Services and Agency Financing
8. Adoption of Regular Meeting Schedule
9. Board Member and Staff Announcements

Action items and reports from members of the Board, including announcements, questions to be referred to staff, future agenda items, and reports on meetings and information which would be of interest to the Board or the public.

10. Adjournment

Public records that relate to any item on the open session agenda for a regular board meeting are available for public inspection. Those records that are distributed less than 72 hours prior to the meeting are available for public inspection at the same time they are distributed to all members, or a majority of the members of the Board. Until VCEA has offices, the Board has designated the Department of Community Development and Sustainability at the City of Davis located at 23 Russell Blvd, Davis, CA for the purpose of making those public records available for inspection.

Meeting Documents

• Valley Clean Energy Alliance Board Meeting Agenda for January 17, 2017
• Valley Clean Energy Alliance Board Meeting Minutes for January 17, 2017
• Item 4 VCEA Minutes 12 13 2016 draft
• Item 5 VCEA Staff Report Implementation Update
• Item 6 VCEA Critical Path Timeline
• Item 7 VCEA Stafff Rpt Budget and Financing
• Item 8 VCEA Jan 2017 Staff Report Regular Meeting Schedule
• VCEA Board Mtg 2 Slides 1 17 17
• Approved 1/17/17 Board Meeting Minutes

5:00 PM, City of Davis, Council Chambers, 23 Russell Blvd, Davis, CA 95616

PDF version of agenda and meeting documents available at the bottom of this page.

Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact Mitch Sears, City of Davis Sustainability Program Manager, at least 2 working days before the meeting at (530) 757-5610 or msears@cityofdavis.org.

If you have anything that you wish to be distributed to the Board and included in the official record, please hand it to a member of VCEA staff who will distribute the information to the Board members and other staff.

5:00 PM Call to Order

1. Welcome and Administering of the Oath of Office
2. Roll Call
3. Approval of Agenda and Interim Chair
4. Introduction of the VCEA Implementation Team
5. Public Comment

This item is reserved for persons wishing to address the Board on any VCEA-related matters that are not otherwise on this meeting agenda. Public comments on matters listed on the agenda shall be heard at the time the matter is called.

As with all public comment, members of the public who wish to address the Board are customarily limited to two minutes per speaker, but an extension can be provided at the discretion of the Chair.

Regular Agenda

6. Election of Officers
7. Approve Program Name and Mission Statement
8. Approve a Conflict of Interest Code for Valley Clean Energy Alliance
9. VCEA Implementation Update. Topics of discussion include:
   1. Recap of Program Timing/Implementation Steps
   2. City/County Interim Support Roles
   3. Multi-Service RFP – Timing and Process
   4. CEO Search – Timing and Process
   5. JPA Administration
10. Approve Cooperative Service Agreement with City of Davis
11. Approve Cooperative Service Agreement with County of Yolo
12. Approve Agreement for County Interim Fiscal and Treasury Services
13. Approve Establishment of VCEA Advisory Committee
14. Discussion of Regular Meeting Location and Schedule
15. Board Member and Staff Announcements

Action items and reports from members of the Board, including announcements, questions to be referred to staff, future agenda items, and reports on meetings and information which would be of interest to the Board or the public.

16. Adjourn

Public records that relate to any item on the open session agenda for a regular board meeting are available for public inspection. Those records that are distributed less than 72 hours prior to the meeting are available for public inspection at the same time they are distributed to all members, or a majority of the members of the Board. Until VCEA has offices, the Board has designated the Department of Community Development and Sustainability at the City of Davis located at 23 Russell Blvd, Davis, CA for the purpose of making those public records available for inspection.

Meeting Documents

• Valley Clean Energy Alliance Board Meeting Agenda for December 13, 2016
• Valley Clean Energy Alliance Board Meeting Minutes for December 13, 2016
• Item 06 VCEA Staff Report Election of Officers
• Item 07 VCEA Staff Report Program Name Mission
• Item 08 VCEA Staff Report Conflict of Interest Code
• Item 09 VCEA Staff Report Implementation Update
• Item 10 VCEA Staff Report City Cooperation Agreement
• Item 11 VCEA Staff Report County Cooperation Agreement
• Item 12 VCEA Staff Report Treasurer Fiscal Agreement
• Item 13 Establishment of VCEA Advisory Committee
• Item 14 VCEA Staff Report Board Meeting Schedule
• VCEA Board Mtg 1 Slides 12 13 16
• Approved 12/13/16 Board Meeting Minutes