Archives: Meetings
January 11, 2018
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March 28, 2019
April 25, 2019 (Th)
May 23, 2019
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August 22, 2017
March 28, 2019
Valley Clean Energy Alliance (VCEA)
Community Advisory Committee (CAC) Meeting
Thursday, March 28, 2019 at 5:30 p.m.
City of Woodland Council Chambers, 2nd Floor, 300 1st Street, Woodland, CA 95695
Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact Alisa Lembke, VCEA Board Clerk/Administrative Analyst, at least two (2) working days before the meeting at (530) 446-2754 or Alisa.Lembke@valleycleanenergy.org.
If you have anything that you wish to be distributed to the Committee and included in the official record, please hand it to a member of VCEA staff who will distribute the information to the Board members and other staff.
Committee Members: Gerry Braun (Chair), Christine Shewmaker (Vice-Chair), Marsha Baird (Secretary), Mark Aulman, Yvonne Hunter, Lorenzo Kristov, David Springer, and Christine Casey
5:30 PM CALL TO ORDER
1. Welcome, Roll Call
2. Approval of Agenda
3. Public Comment – This item is reserved for persons wishing to address the Advisory Committee on any VCEA-related matters that are not otherwise on this meeting agenda. Public comments on matters listed on the agenda shall be heard at the time the matter is called. As with all public comment, members of the public who wish to address the Committee are customarily limited to two minutes per speaker, but an extension can be provided at the discretion of the Chair.
4. Brief VCEA Staff and Advisory Task Group Reports – Representatives of VCEA staff and active Task Groups will provide updates on on-going staff and task group work. Task Group recommendations requiring Committee attention require a regular agenda item. Summaries of written reports received by the Committee in advance of the meeting will receive a time allocation of up to ten minutes. Otherwise, the time allocation will be five minutes, including questions and answers. The Committee may decide to allocate additional time at the end of the regular agenda.
CONSENT AGENDA
5. Approval of draft February 28, 2019 Committee Meeting Minutes.
6. Receive Customer Enrollment Update as of March 22, 2019.
REGULAR AGENDA
7. Review and provide comments on Rates and Services Task Group’s draft report on the reassessment of Solar Home and Business (Net Energy Metering) enrollment date (Marsha Baird, Chair of Rates and Services Task Group). (Discussion)
8. Review and provide comments on Rates and Services Task Group’s draft report on the Rate Structure / Dividend Program for 2020 Fiscal Year End. (Discussion)
9. Review Long Term Renewable Solicitation Short List results and pending recommendation to Board to continue long-term renewable procurement efforts beyond the initial effort with a focus on local renewable resources. (Information)
10. Review and provide feedback on the Long-Term Load Forecast to be submitted to the California Energy Commission as part of the Biannual 2019 Integrated Energy Planning report filing. (Discussion)
11. Receive Information on Residential Time of Use Rate Classes.
12. Receive and update Community Advisory Committee 2019 Long-Term Calendar.
13. Advisory Committee Member and Staff Announcements: Action items and reports from members of the Advisory Committee, including announcements, future agenda items, and reports on meetings and information which would be of interest to the Committee or the public.
The next Community Advisory Committee meeting has been scheduled for Thursday, April 25, 2019 at 5:30 p.m. at the Valley Clean Energy administrative offices located at 604 2nd Street, Davis, CA 95616.
The next Valley Clean Energy Alliance Board meeting is scheduled for Thursday, April 11, 2019, at 5:30 p.m. at the City of Davis Community Chambers, 23 Russell Boulevard, Davis, CA 95616.
14. Adjournment (Approximately 7:30 p.m.): Public records that relate to any item on the open session agenda for a regular board meeting are available for public inspection. Those records that are distributed less than 72 hours prior to the meeting are available for public inspection at the same time they are distributed to all members, or a majority of the members of the Board. VCEA public records are available for inspection by contacting Board Clerk Alisa Lembke at (530) 446-2750 or Alisa.Lembke@valleycleanenergy.org. Agendas and Board meeting materials can be inspected at VCEA’s offices located at 604 2nd Street, Davis, California 95616; those interested in inspecting these materials are asked to call (530) 446-2750 to make arrangements. Documents are also available on the Valley Clean Energy website located at: valleycleanenergy.org/meetings.
Item 5 – Approval of draft February 28, 2019 Committee Meeting Minutes.
Item 6 – Receive Customer Enrollment Update as of March 22, 2019.AC 3/28/19 Meeting Agenda.
Item 7 – Review and provide comments on Rates and Services Task Group’s draft report on the reassessment of Solar Home and Business (Net Energy Metering) enrollment date (Marsha Baird, Chair of Rates and Services Task Group). (Discussion)
Item 9 – Review Long Term Renewable Solicitation Short List results and pending recommendation to Board to continue long-term renewable procurement efforts beyond the initial effort with a focus on local renewable resources. (Information) Posted 3/27/19
Item 11 – Receive Information on Residential Time of Use Rate Classes.
Item 12 – Receive and update Community Advisory Committee 2019 Long-Term Calendar.
March 14, 2019
Meeting of the Valley Clean Energy Alliance
Board of Directors
Thursday, March 14, 2019 at 5:30 p.m.
City of Woodland Council Chambers
300 1st Street, 2nd Floor, Woodland, CA 95695
Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact Alisa Lembke, VCEA Board Clerk/Administrative Analyst, at least two (2) working days before the meeting at (530) 446-2754 or Alisa.Lembke@valleycleanenergy.org.
If you have anything that you wish to be distributed to the Board and included in the official record, please hand it to a member of VCEA staff who will distribute the information to the Board members and other staff.
Please note that the numerical order of items is for convenience of reference. Items may be taken out of order on the request of any Board member with the concurrence of the Board. Staff recommendations are advisory to the Board. The Board may take any action it deems appropriate on any item on the agenda even if it varies from the staff recommendation.
Board Members: Tom Stallard (Chair/City of Woodland), Gary Sandy (Vice Chair/Yolo County), Angel Barajas (City of Woodland), Don Saylor (Yolo County), Lucas Frerichs (City of Davis), and Dan Carson (City of Davis)
5:30 p.m. Call to Order
1. Welcome and Roll Call
2. Approval of Agenda
3. Public Comment: This item is reserved for persons wishing to address the Board on any VCEA-related matters that are not otherwise on this meeting agenda. Public comments on matters listed on the agenda shall be heard at the time the matter is called. As with all public comment, members of the public who wish to address the Board are customarily limited to two minutes per speaker, but an extension can be provided at the discretion of the Chair.
CLOSED SESSION
4. Conference with Legal Counsel – Existing Litigation
(Paragraph (1) of subdivision (d) of Section 54956.9)
Name of Case: In re PG&E Corporation, Debtor; Chapter 11; US Bankruptcy Court, Northern District of California San Francisco Division, Case No. 19-30088(DM) and Case No. 19-300889(DM)
CONSENT AGENDA
5. Approval of Draft January 23, 2019 Special Meeting Minutes
6. Receive 2019 Long Range Calendar
7. Receive Financial Updates – December 31, 2018 and January 31, 2019 (unaudited) financial statements.
8. Receive March 7, 2019 Regulatory Update provided by Keyes & Fox.
9. Receive March 6, 2019 Customer Enrollment Update and Monthly Call Center Report as of February 24, 2019.
10. Receive Community Advisory Committee’s January 24, 2019 and February 28, 2019 Meeting Summaries.
11. Adopt Resolution authorizing the Board to disclose information to member agencies of the Joint Powers Agency pursuant to Government Code Section 54956.96.
12. Receive update and approve continuation of Peak Day Pricing Pilot Program.
13. Receive UltraGreen (100% Renewable) Costs and Benefits Information to Local Governments. (Informational)
REGULAR AGENDA
14. Provide update to Valley Clean Energy Board regarding the California Public Utilities Commission’s Decision on Energy Resource Recovery Account, including Power Charge Indifference Adjustment. (Informational)
15. Review and provide feedback on the preliminary draft Fiscal Year 2019/2020 Operating Budget.
16. Review and provide feedback on the draft approach of the new Rate Structure / Dividend Guidelines.
17. Receive information about the Residential Time of Use Rate Classes. (Informational)
18. Review and approve the updated Valley Clean Energy Strategic Marketing & Communications Plan. (Action)
19. Board Member and Staff Announcements: Action items and reports from member of the Board, including announcements, AB1234 reporting of meetings attended by Board Members of VCEA expense, questions to be referred to staff, future agenda items, and reports on meetings and information which would be of interest to the Board or the public.
The next VCEA Board meeting has been scheduled for Thursday, April 11, 2019 at 5:30 p.m. at the City of Davis Community Chambers, 23 Russell Boulevard, Davis, CA 95616.
20. Adjournment:
Public records that relate to any item on the open session agenda for a regular board meeting are available for public inspection. Those records that are distributed less than 72 hours prior to the meeting are available for public inspection at the same time they are distributed to all members, or a majority of the members of the Board. VCEA public records are available for inspection by contacting Board Clerk Alisa Lembke at (530) 446-2750 or Alisa.Lembke@valleycleanenergy.org. Agendas and Board meeting materials can be inspected at VCEA’s offices located at 604 Second Street, Davis, California 95616; those interested in inspecting these materials are asked to call (530) 446-2750 to make arrangements. The documents are also available on the Valley Clean Energy website located at:https://vcestaging.org/about-us/meetings.
MEETING MATERIALS
Item 5 – Approval of Draft January 23, 2019 Special Meeting Minutes
Item 6 – Receive 2019 Long Range Calendar
Item 7 – Receive Financial Updates – December 31, 2018 and January 31, 2019 (unaudited) financial statements.
Item 8 – Receive March 7, 2019 Regulatory Update provided by Keyes & Fox.
Item 9 – Receive March 6, 2019 Customer Enrollment Update and Monthly Call Center Report as of February 24, 2019.
Item 10 – Receive Community Advisory Committee’s January 24, 2019 and February 28, 2019 Meeting Summaries.
Item 11 – Adopt Resolution authorizing the Board to disclose information to member agencies of the Joint Powers Agency pursuant to Government Code Section 54956.96.
Item 12 – Receive update and approve continuation of Peak Day Pricing Pilot Program.
Item 13 – Receive UltraGreen (100% Renewable) Costs and Benefits Information to Local Governments.
Item 15 – Review and provide feedback on the preliminary draft Fiscal Year 2019/2020 Operating Budget.
Item 16 – Review and provide feedback on the draft approach of the new Rate Structure / Dividend Guidelines.
Item 17 – Receive information about the Residential Time of Use Rate Classes.
Item 18 – Review and approve the updated Valley Clean Energy Strategic Marketing & Communications Plan.
February 28, 2019
Valley Clean Energy Alliance (VCEA)
Community Advisory Committee (CAC) Meeting
Thursday, February 28, 2019 at 5:30 p.m.
Davis Senior Center, 646 A Street, Davis, CA 95616
Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact Alisa Lembke, VCEA Board Clerk/Administrative Analyst, at least two (2) working days before the meeting at (530) 446-2754 or Alisa.Lembke@valleycleanenergy.org.
If you have anything that you wish to be distributed to the Committee and included in the official record, please hand it to a member of VCEA staff who will distribute the information to the Board members and other staff.
Committee Members: Gerry Braun (Chair), Christine Shewmaker (Vice-Chair), Marsha Baird (Secretary), Mark Aulman, Yvonne Hunter, Lorenzo Kristov, David Springer, and Christine Casey
5:30 PM CALL TO ORDER
1. Welcome, Roll Call
2. Approval of Agenda
3. Public Comment – This item is reserved for persons wishing to address the Advisory Committee on any VCEA-related matters that are not otherwise on this meeting agenda. Public comments on matters listed on the agenda shall be heard at the time the matter is called. As with all public comment, members of the public who wish to address the Committee are customarily limited to two minutes per speaker, but an extension can be provided at the discretion of the Chair.
4. Brief VCEA Staff and Advisory Task Group Reports – Representatives of VCEA staff and active Task Groups will provide updates on on-going staff and task group work. Task Group recommendations requiring Committee attention require a regular agenda item. Summaries of written reports received by the Committee in advance of the meeting will receive a time allocation of up to ten minutes. Otherwise, the time allocation will be five minutes, including questions and answers. The Committee may decide to allocate additional time at the end of the regular agenda.
CONSENT AGENDA
5. Approval of draft January 24, 2019 Committee Meeting Minutes
6. Receive Customer Enrollment Update as of February 21, 2019
7. Request to CAC to make recommendation to Board to approve updated Valley Clean Energy Strategic Marketing & Communications Plan
REGULAR AGENDA
8. Solar Home and Business Enrollment /100% Renewable Rate Option Review (Information) (30 minutes)
9. Videoconference call with Susan Bierzychudek of Green Ideals (Information: introduction to CAC members, components of updated Outreach Plan and future projects/campaigns) (15 minutes)
10. Consideration of preliminary draft Staff Recommendation for Rate Structure / Possible Dividend Program for 2020 Fiscal Year End (Information/Progress Report) (30 minutes)
11. 2019 Community Advisory Committee Task Groups (Action) (20 minutes)
A. Introduce 2019 Task Group Chairs and receive/approve proposed Task Group charges for:
1. Outreach
2. Legislative / Regulatory
3. Rates and Services
B. Receive staff preferences regarding interactions with other CCA advisory groups
12. Receive and Amend 2019 CAC Long Range Calendar (Action) (15 minutes)
13. Advisory Committee Member and Staff Announcements: Action items and reports from members of the Advisory Committee, including announcements, future agenda items, and reports on meetings and information which would be of interest to the Committee or the public.
The next Community Advisory Committee meeting has been scheduled for Thursday, March 28, 2019 at 5:30 p.m. at the City of Woodland Council Chambers, 300 1st Street, Woodland, CA 95695.
The next Valley Clean Energy Alliance Board meeting is scheduled for Thursday, March 14, 2019, at 5:30 p.m. at the City of Woodland Council Chambers, 300 1st Street, Woodland, CA 95695.
14. Adjournment (Approximately 7:30 p.m.): Public records that relate to any item on the open session agenda for a regular board meeting are available for public inspection. Those records that are distributed less than 72 hours prior to the meeting are available for public inspection at the same time they are distributed to all members, or a majority of the members of the Board. VCEA public records are available for inspection by contacting Board Clerk Alisa Lembke at (530) 446-2750 or Alisa.Lembke@valleycleanenergy.org. Agendas and Board meeting materials can be inspected at VCEA’s offices located at 604 2nd Street, Davis, California 95616; those interested in inspecting these materials are asked to call (530) 446-2750 to make arrangements. Documents are also available on the Valley Clean Energy website located at: valleycleanenergy.org/meetings.
Item 5 – Approval of draft January 24, 2019 Committee Meeting Minutes
Item 6 – Receive Customer Enrollment Update as of February 21, 2019
Item 11 – 2019 Community Advisory Committee Task Groups
January 24, 2019
Valley Clean Energy Alliance (VCEA)
Community Advisory Committee (CAC) Meeting
Thursday, January 24, 2019 at 5:30 p.m.
City of Woodland Council Chambers, 300 1st Street, Woodland, CA 95695
Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact Alisa Lembke, VCEA Board Clerk/Administrative Analyst, at least two (2) working days before the meeting at (530) 446-2754 or Alisa.Lembke@valleycleanenergy.org.
If you have anything that you wish to be distributed to the Committee and included in the official record, please hand it to a member of VCEA staff who will distribute the information to the Board members and other staff.
Committee Members: Gerry Braun (Chair), Christine Shewmaker (Vice-Chair), Marsha Baird (Secretary), Mark Aulman, Yvonne Hunter, Lorenzo Kristov, David Springer, and Christine Casey
5:30 PM CALL TO ORDER
1. Welcome, Roll Call and introduction of new CAC member
2. Approval of Agenda and brief review of meeting protocol
3. Public Comment – This item is reserved for persons wishing to address the Advisory Committee on any VCEA-related matters that are not otherwise on this meeting agenda. Public comments on matters listed on the agenda shall be heard at the time the matter is called. As with all public comment, members of the public who wish to address the Committee are customarily limited to two minutes per speaker, but an extension can be provided at the discretion of the Chair.
4. Brief VCEA Staff and Advisory Task Group Reports – Representatives of VCEA staff and active Task Groups will provide updates on on-going staff and task group work. Task Group recommendations requiring Committee attention require a regular agenda item. Summaries of written reports received by the Committee in advance of the meeting will receive a time allocation of up to ten minutes. Otherwise, the time allocation will be five minutes, including questions and answers. The Committee may decide to allocate additional time at the end of the regular agenda.
CONSENT AGENDA
5. Approval of draft December 3, 2018 Committee Meeting Minutes
6. Receive Customer Enrollment Update
REGULAR AGENDA
7. Informational presentation: Carl Linvill (Regulatory Assistant Project): 1) offer of assistance to Valley Clean Energy through the Regulatory Assistance Project (RAP) and 2) invitation for Valley Clean Energy to participate in the March 2019 Davis Interfaith Climate Conference. (15 minutes)
8. Administrative: setting regular meeting dates for 2019.
9. Informational: Preliminary discussion and timeline of studying annual dividend rebate structure (“New Rate Structure / Rebate Program”) for 2020 Fiscal Year End.
10. Development of Community Advisory Committee Work Plan 2019: (60 minutes)
A. Review and provide status of Board and Community Advisory Committee 2019 Long Range Calendar Agenda Items.
B. Review scope of services and projects of customer outreach and marketing services contractor Green Ideals; receive Outreach Task Group update; and identify projects that the Community Advisory Committee can assist with.
C. Review CalCCA 2019 legislative and regulatory priorities.
D. Review and provide status of priority items highlighted in the Community Advisory Committee Updated Charge.
E. Receive and discuss CAC member recommendations of what projects are to be focused on by the CAC during the first and second half of calendar year 2019.
F. Discuss CAC coordination with staff and 2019 CAC priority topics.
G. Discuss possible next steps toward interactions with other CCA advisory groups.
H. Review, discuss, and modify as needed CAC task group structure; consider creation of new task group(s); and, provide projects to each task group.
11. Advisory Committee Member and Staff Announcements: Action items and reports from members of the Advisory Committee, including announcements, future agenda items, and reports on meetings and information which would be of interest to the Committee or the public.
The next Community Advisory Committee meeting has been scheduled for Monday, February 4, 2019 at 5:30 p.m. at the Yolo County Department of Community Services, Cache Creek Room, 292 W. Beamer St., Woodland, CA 95695.
The next Valley Clean Energy Alliance Board meeting is scheduled for Thursday, February 14, 2019, at 5:30 p.m. at the City of Davis Community Chambers, 23 Russell Blvd., Davis, CA 95616.
12. Adjournment (Approximately 7:30 p.m.): Public records that relate to any item on the open session agenda for a regular board meeting are available for public inspection. Those records that are distributed less than 72 hours prior to the meeting are available for public inspection at the same time they are distributed to all members, or a majority of the members of the Board. VCEA public records are available for inspection by contacting Board Clerk Alisa Lembke at (530) 446-2750 or Alisa.Lembke@valleycleanenergy.org. Agendas and Board meeting materials can be inspected at VCEA’s offices located at 604 2nd Street, Davis, California 95616; those interested in inspecting these materials are asked to call (530) 446-2750 to make arrangements. Documents are also available on the Valley Clean Energy website located at: valleycleanenergy.org/meetings.
MEETING MATERIALS
Item 5 – Approval of draft December 3, 2018 Committee Meeting Minutes
Item 6 – Receive Customer Enrollment Update
Item 8 – Administrative: setting regular meeting dates for 2019.
Item 10 – Development of Community Advisory Committee Work Plan 2019
Approved 1/24/19 CAC Meeting Minutes
January 23, 2019 – Special Board Meeting
Special Meeting of the Valley Clean Energy Alliance
Board of Directors
Wednesday, January 23, 2019 at 5:30 p.m.
Yolo County Board of Supervisors Chambers,
625 Court Street, Room 206, Woodland, CA 95695
Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact Alisa Lembke, VCEA Board Clerk/Administrative Analyst, at least two (2) working days before the meeting at (530) 446-2754 or Alisa.Lembke@valleycleanenergy.org.
If you have anything that you wish to be distributed to the Board and included in the official record, please hand it to a member of VCEA staff who will distribute the information to the Board members and other staff.
Please note that the numerical order of items is for convenience of reference. Items may be taken out of order on the request of any Board member with the concurrence of the Board. Staff recommendations are advisory to the Board. The Board may take any action it deems appropriate on any item on the agenda even if it varies from the staff recommendation.
Board Members: Tom Stallard (Chair/City of Woodland), Gary Sandy (Vice Chair/Yolo County), Lucas Frerichs (City of Davis), Angel Barajas (City of Woodland), Don Saylor (Yolo County), and Dan Carson (City of Davis)
5:30 p.m. Call to Order
1. Welcome and Roll Call
2. Approval of Agenda
3. Public Comment: This item is reserved for persons wishing to address the Board on any VCEA-related matters that are not otherwise on this meeting agenda. Public comments on matters listed on the agenda shall be heard at the time the matter is called. As with all public comment, members of the public who wish to address the Board are customarily limited to two minutes per speaker, but an extension can be provided at the discretion of the Chair.
CLOSED SESSION
4. Conference with Legal Counsel – Anticipated Litigation – Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: 1 case.
CONSENT AGENDA
5. Approval of Draft December 13, 2018 Meeting Minutes.
6. Receive 2019 Long Range Calendar.
7. Receive Financial Update – November 30, 2018 (unaudited) financial statements.
8. Receive January 16, 2019 Regulatory Update provided by Keyes & Fox.
9. Receive January 14, 2019 Customer Enrollment Update and Monthly Call Center Report as of January 9, 2019.
10. Approve contract extensions of Energy Services Consultants: LEAN Energy and Donald Dame.
11. Approve contract amendment to extend term, revise scope of services, and increase contract amount of Keyes & Fox, Regulatory Counsel.
12. Approve proposal to retain Pacific Policy Group for lobbying services.
13. Approve updates to Valley Clean Energy Employee Handbook.
REGULAR AGENDA
14. Update Procurement Authority / Adopt the VCEA Short Term Procurement Guide revisions and approve Financial Delegation for Staff and SMUD to procure energy for 2020 consistent with the VCEA Procurement Policy and Short-Term Procurement Guide. (Action)
15. Customer Outreach and Marketing Update. (Informational)
16. Provide update to Valley Clean Energy Board regarding the California Public Utilities Commission’s Decision on Energy Resource Recovery Account, including Power Charge Indifference Adjustment. (Informational)
17. Update on potential PG&E bankruptcy. (Informational)
18. Board Member and Staff Announcements: Action items and reports from member of the Board, including announcements, AB1234 reporting of meetings attended by Board Members of VCEA expense, questions to be referred to staff, future agenda items, and reports on meetings and information which would be of interest to the Board or the public.
The next VCEA Board meeting: Thursday, February 14, 2019 at 5:30 p.m. at the City of Davis Community Chambers, 23 Russell Boulevard, Davis, CA 95616.
19. Adjournment:
Public records that relate to any item on the open session agenda for a regular board meeting are available for public inspection. Those records that are distributed less than 72 hours prior to the meeting are available for public inspection at the same time they are distributed to all members, or a majority of the members of the Board. VCEA public records are available for inspection by contacting Board Clerk Alisa Lembke at (530) 446-2750 or Alisa.Lembke@valleycleanenergy.org. Agendas and Board meeting materials can be inspected at VCEA’s offices located at 604 Second Street, Davis, California 95616; those interested in inspecting these materials are asked to call (530) 446-2750 to make arrangements. The documents are also available on the Valley Clean Energy website located at:https://vcestaging.org/about-us/meetings/.
MEETING MATERIALS
Item 5 – Approval of Draft December 13, 2018 Meeting Minutes.
Item 6 – Receive 2019 Long Range Calendar.
Item 7 – Receive Financial Update – November 30, 2018 (unaudited) financial statements.
Item 8 – Receive January 16, 2019 Regulatory Update provided by Keyes & Fox.
Item 9 – Receive January 14, 2019 Customer Enrollment Update and Monthly Call Center Report as of January 9, 2019.
Item 10 – Approve contract extensions of Energy Services Consultants: LEAN Energy and Donald Dame.
Item 11 – Approve contract amendment to extend term, revise scope of services, and increase contract amount of Keyes & Fox, Regulatory Counsel.
Item 12 – Approve proposal to retain Pacific Policy Group for lobbying services.
Item 13 – Approve updates to Valley Clean Energy Employee Handbook.
Approved 1/23/19 Board Meeting Minutes
December 13, 2018
Meeting of the Valley Clean Energy Alliance
Board of Directors
December 13, 2018 at 5:30 p.m.
City of Davis Community Chambers, 23 Russell Blvd., Davis, CA 95616
Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact Alisa Lembke, VCEA Board Clerk/Administrative Analyst, at least two (2) working days before the meeting at (530) 446-2754 or Alisa.Lembke@valleycleanenergy.org.
If you have anything that you wish to be distributed to the Board and included in the official record, please hand it to a member of VCEA staff who will distribute the information to the Board members and other staff.
Please note that the numerical order of items is for convenience of reference. Items may be taken out of order on the request of any Board member with the concurrence of the Board. Staff recommendations are advisory to the Board. The Board may take any action it deems appropriate on any item on the agenda even if it varies from the staff recommendation.
Board Members: Lucas Frerichs (Chair/City of Davis), Tom Stallard (Vice Chair/City of Woodland),
Angel Barajas (City of Woodland), Duane Chamberlain (Yolo County), Don Saylor (Yolo County), and
Dan Carson (City of Davis)
5:30 p.m. Call to Order
1. Welcome and Roll Call
2. Approval of Agenda
3. Public Comment: This item is reserved for persons wishing to address the Board on any VCEA-related matters that are not otherwise on this meeting agenda. Public comments on matters listed on the agenda shall be heard at the time the matter is called. As with all public comment, members of the public who wish to address the Board are customarily limited to two minutes per speaker, but an extension can be provided at the discretion of the Chair.
CONSENT AGENDA
4. Approval of Draft November 1, 2018 Special Meeting (PCIA Workshop) and Draft November 15, 2018 Special Meeting Minutes
5. Receive Long Range Calendars
6. Receive Financial Update – October 31, 2018 (unaudited) financial statements
7. Receive December 5, 2018 Regulatory Update provided by Keyes & Fox
8. Receive Customer Enrollment Update as of December 7, 2018
9. Receive Community Advisory Committee’s December 3, 2018 Meeting Summary
10. Request to approve Amendment 6 to amend Task Order No. 4 (Operational Staff Services) of the Sacramento Municipal Utility District (SMUD) Professional Services Agreement to extend the Task Order to March 1, 2019.
REGULAR AGENDA
11. Board Consideration of Appointment of City of Woodland Resident to Community Advisory Committee
12. Staff Recommendation to Proceed/Complete PCC-2 Renewable Power Procurement for 2019
13. Provide update to VCE Board Approved modifications to Valley Clean Energy’s rate structure, rate discount and postponement of NEM Customer Enrollment that partially address the financial impacts associated with the California Public Utilities Commission’s October 11, 2018 Power Charge Indifference Adjustment decision.
14. Board Member and Staff Announcements: Action items and reports from members of the Board, including announcements, AB1234 reporting of meetings attended by Board Members at VCEA expense, questions to be referred to staff, future agenda items, and reports on meetings and information which would be of interest to the Board or the public.
The next VCEA Board meeting: Thursday, January 10, 2019 at 5:30 p.m. at the City of Woodland Council Chambers, 300 1st Street, Woodland, CA 95695.
15. Election of Chair and Vice Chair (Effective January 2019)
16. Adjournment of the business portion of the meeting to recognize VCEA’s 2nd Anniversary, reception to follow.
Public records that relate to any item on the open session agenda for a regular board meeting are available for public inspection. Those records that are distributed less than 72 hours prior to the meeting are available for public inspection at the same time they are distributed to all members, or a majority of the members of the Board. VCEA public records are available for inspection by contacting Board Clerk Alisa Lembke at (530) 446-2750 or Alisa.Lembke@valleycleanenergy.org. Agendas and Board meeting materials can be inspected at VCEA’s offices located at 604 Second Street, Davis, California 95616; those interested in inspecting these materials are asked to call (530) 446-2750 to make arrangements. The documents are also available on the Valley Clean Energy website located at:https://vcestaging.org/about-us/meetings/
Item 4 – Approval of Draft November 1, 2018 Special Meeting (PCIA Workshop) and Draft November 15, 2018 Special Meeting Minutes
Item 5 – Receive Long Range Calendars
Item 6 – Receive Financial Update – October 31, 2018 (unaudited) financial statements
Item 7 – Receive December 5, 2018 Regulatory Update provided by Keyes & Fox
Item 8 – Receive Customer Enrollment Update as of December 7, 2018
Item 9 – Receive Community Advisory Committee’s December 3, 2018 Meeting Summary
Item 10 – Request to approve Amendment 6 to amend Task Order No. 4 (Operational Staff Services) of the Sacramento Municipal Utility District (SMUD) Professional Services Agreement to extend the Task Order to March 1, 2019.
Item 11 – Board Consideration of Appointment of City of Woodland Resident to Community Advisory Committee
Item 12 – Staff Recommendation to Proceed/Complete PCC-2 Renewable Power Procurement for 2019
Approved 12/13/18 Board Meeting Minutes
December 3, 2018
Valley Clean Energy Alliance (VCEA)
Community Advisory Committee (CAC) Meeting
Monday, December 3, 2018 at 5:30 p.m.
Davis Senior Center, 646 A Street, Davis, CA 95616
Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact Alisa Lembke, VCEA Board Clerk/Administrative Analyst, at least two (2) working days before the meeting at (530) 446-2754 or Alisa.Lembke@valleycleanenergy.org.
If you have anything that you wish to be distributed to the Committee and included in the official record, please hand it to a member of VCEA staff who will distribute the information to the Board members and other staff.
Committee Members: Gerry Braun (Chair), Christine Shewmaker (Vice-Chair), Marsha Baird (Secretary), Mark Aulman, Yvonne Hunter, Lorenzo Kristov, and David Springer.
5:30 PM CALL TO ORDER
1. Welcome and Roll Call
2. Approval of Agenda
3. Public Comment – This item is reserved for persons wishing to address the Advisory Committee on any VCEA-related matters that are not otherwise on this meeting agenda. Public comments on matters listed on the agenda shall be heard at the time the matter is called. As with all public comment, members of the public who wish to address the Committee are customarily limited to two minutes per speaker, but an extension can be provided at the discretion of the Chair.
4. Brief VCEA Staff and Advisory Task Group Reports – Representatives of VCEA staff and active Task Groups will provide updates on on-going staff and task group work. Task Group recommendations requiring Committee attention require a regular agenda item. Summaries of written reports received by the Committee in advance of the meeting will receive a time allocation of up to ten minutes. Otherwise, the time allocation will be five minutes, including questions and answers. The Committee may decide to allocate additional time at the end of the regular agenda.
CONSENT AGENDA
5. Approval of draft October 29, 2018 Committee Meeting Minutes
6. Receive Customer Enrollment Update
REGULAR AGENDA
7. Staff Recommendation to Proceed/Complete PCC-2 Procurement for 2019
8. Review VCE Board approved modifications to Valley Clean Energy’s rate structure, rate discount and postponement of NEM Customer Enrollment that partially address the financial impacts associated with the California Public Utilities Commission’s October 11, 2018 Power Charge Indifference Adjustment decision. (Informational – 30 minutes)
9. Review and discuss Updated CAC Charge, Year Two (Operations Phase) Activities and Topics, CAC Work Plan Priorities, and possible 2019 Task Groups and Advisory Process Improvements. (30 minutes)
10. Election of Chair, Vice Chair and Secretary, Effective January 2019. (15 minutes)
11. Advisory Committee Member and Staff Announcements
Action items and reports from members of the Advisory Committee, including announcements, future agenda items, and reports on meetings and information which would be of interest to the Committee or the public.
The Community Advisory Committee meeting scheduled for Monday, December 31, 2018 in Woodland has been cancelled. The next Community Advisory Committee meeting has been scheduled for Monday, February 4, 2019 at 5:30 p.m. at the Yolo County Department of Community Services, Cache Creek Room, 292 W. Beamer St., Woodland, CA 95695.
The next Valley Clean Energy Alliance Board meeting is scheduled for Thursday, December 13, 2018, at 5:30 p.m. at the Davis Senior Center, 646 A Street, Davis, CA 95616.
12. Adjournment (Approximately 7:30 p.m.): Public records that relate to any item on the open
session agenda for a regular board meeting are available for public inspection. Those records that are distributed less than 72 hours prior to the meeting are available for public inspection at the same time they are distributed to all members, or a majority of the members of the Board. VCEA public records are available for inspection by contacting Board Clerk Alisa Lembke at (530) 446-2750 or Alisa.Lembke@valleycleanenergy.org. Agendas and Board meeting materials can be inspected at VCEA’s offices located at 604 2nd Street, Davis, California 95616; those interested in inspecting these materials are asked to call (530) 446-2750 to make arrangements. Documents are also available on the Valley Clean Energy website located at: valleycleanenergy.org/meetings.
Item 5 – Approval of draft October 29, 2018 Committee Meeting Minutes
Item 6 – Receive Customer Enrollment Update
Item 7 – Staff Recommendation to Proceed/Complete PCC-2 Procurement for 2019
Item 9 – Review and discuss Updated CAC Charge, Year Two (Operations Phase) Activities and Topics, CAC Work Plan Priorities, and possible 2019 Task Groups and Advisory Process Improvements.
November 15, 2018 – Special Board Meeting
Special Meeting of the Board of Directors of the
Valley Clean Energy Alliance (VCEA)
November 15, 2018 at 5:30 p.m.
Yolo County Board of Supervisors Chambers
625 Court Street, Room 206, Woodland, CA 95695
Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact Alisa Lembke, VCEA Board Clerk/Administrative Analyst, at least two (2) working days before the meeting at (530) 446-2754 or Alisa.Lembke@valleycleanenergy.org.
If you have anything that you wish to be distributed to the Board and included in the official record, please hand it to a member of VCEA staff who will distribute the information to the Board members and other staff
Please note that the numerical order of items is for convenience of reference. Items may be taken out of order on the request of any Board member with the concurrence of the Board. Staff recommendations are advisory to the Board. The Board may take any action it deems appropriate on any item on the agenda even if it varies from the staff recommendation.
Board Members: Lucas Frerichs (Chair/City of Davis), Tom Stallard (Vice Chair/City of Woodland),
Angel Barajas (City of Woodland), Duane Chamberlain (Yolo County), Don Saylor (Yolo County), and
Dan Carson (City of Davis)
5:30 p.m. Call to Order
1. Welcome and Roll Call
2. Approval of Agenda
3. Public Comment
This item is reserved for persons wishing to address the Board on any VCEA-related matters that are not otherwise on this meeting agenda. Public comments on matters listed on the agenda shall be heard at the time the matter is called. As with all public comment, members of the public who wish to address the Board are customarily limited to two minutes per speaker, but an extension can be provided at the discretion of the Chair.
CONSENT AGENDA
4. Approval of Draft October 18, 2018 Special Meeting Minutes
5. Receive Long Range Calendars
6. Receive Financial Update – September 30, 2018 (unaudited) financial statements (with comparative information from prior periods) and Actual vs. Budget for the quarter ending September 30, 2018
7. Receive November 7, 2018 Regulatory Update provided by Keyes & Fox
8. Receive Customer Enrollment Update as of November 7, 2018
9. Receive Community Advisory Committee’s (CAC) October 29, 2018 Meeting Summary; comments on November 1, 2018 Special Board meeting / Power Charge Indifference Adjustment workshop; and, First Year Progress Report
10. Approve revised Community Advisory Committee “Charge”
11. Approve Solicitation and Appointment process to the Community Advisory Committee and confirm appointments of current CAC Members to terms of service
12. Approve Marketing and Outreach Vendor and Authorize Interim General Manager to negotiate and enter into a contract
REGULAR AGENDA
13. Presentation on collective Grant Application to SACOG for Regional, Community Design, and Green Region funding programs (Informational)
14. Approve modifications to Valley Clean Energy’s rate structure, rate discount, and postponement of Net Energy Metering Customer enrollment for 2019 to address financial impacts related to the California Public Utilities Commission’s October 11, 2018 Power Charge Indifference Adjustment (PCIA) decision and other power cost related factors
15. Board Member and Staff Announcements
Action items and reports from members of the Board, including announcements, AB1234 reporting of meetings attended by Board Members at VCEA expense, questions to be referred to staff, future agenda items, and reports on meetings and information which would be of interest to the Board or the public.
The next VCEA Board meeting: Thursday, December 13, 2018 at 5:30 p.m. at the City of Davis Community Chambers, 23 Russell Blvd., Davis, CA 95616.
16. Adjournment (Approximately 7:00pm)
Public records that relate to any item on the open session agenda for a regular board meeting are available for public inspection. Those records that are distributed less than 72 hours prior to the meeting are available for public inspection at the same time they are distributed to all members, or a majority of the members of the Board. VCEA public records are available for inspection by contacting Board Clerk Alisa Lembke at (530) 446-2750 or Alisa.Lembke@valleycleanenergy.org. Agendas and Board meeting materials can be inspected at VCEA’s offices located at 604 Second Street, Davis, California 95616; those interested in inspecting these materials are asked to call (530) 446-2750 to make arrangements. The documents are also available on the Valley Clean Energy website located at:https://vcestaging.org/about-us/meetings/
Meeting Materials
11-15-18 VCE Special Board Meeting Packet – updated 11/13/18
Item 4 – Approval of Draft October 18, 2018 Special Meeting Minutes
Item 5 – Receive Long Range Calendars
Item 6 – Receive Financial Update
Item 7 – Receive November 7, 2018 Regulatory Update provided by Keyes & Fox
Item 8 – Receive Customer Enrollment Update as of November 7, 2018
Item 10 – Approve revised Community Advisory Committee “Charge”
Meeting Materials:
November 1, 2018 – Special Meeting
Special Meeting of the Board of Directors of the
Valley Clean Energy Alliance (VCEA)
Power Charge Indifference Adjustment Workshop
Thursday, November 1, 2018 at 5:30 p.m. *Please note date and location.
Yolo County Board of Supervisors Chambers
625 Court Street, Room 206, Woodland, CA 95695
Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact Alisa Lembke, VCEA Board Clerk/Administrative Analyst, at least two (2) working days before the meeting at (530) 446-2754 or Alisa.Lembke@valleycleanenergy.org.
If you have anything that you wish to be distributed to the Board and included in the official record, please hand it to a member of VCEA staff who will distribute the information to the Board members and other staff
Please note that the numerical order of items is for convenience of reference. Items may be taken out of order on the request of any Board member with the concurrence of the Board. Staff recommendations are advisory to the Board. The Board may take any action it deems appropriate on any item on the agenda even if it varies from the staff recommendation.
Board Members: Lucas Frerichs (Chair/City of Davis), Tom Stallard (Vice Chair/City of Woodland),
Angel Barajas (City of Woodland), Duane Chamberlain (Yolo County), Don Saylor (Yolo County), and
Dan Carson (City of Davis)
5:30 p.m. Call to Order
1. Welcome and Roll Call
2. Approval of Agenda
3. Public Comment
This item is reserved for persons wishing to address the Board on any VCEA-related matters that are not otherwise on this meeting agenda. Public comments on matters listed on the agenda shall be heard at the time the matter is called. As with all public comment, members of the public who wish to address the Board are customarily limited to two minutes per speaker, but an extension can be provided at the discretion of the Chair.
CLOSED SESSION
4. Conference with Legal Counsel – Pending Litigation
Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9: 1 case.
REGULAR AGENDA
5. Continuing discussion on California Public Utilities Commission’s decision on the Power Charge Indifference Adjustment and analyzing potential impacts, scenarios, and policy options for Valley Clean Energy.
6. Board Member and Staff Announcements
Action items and reports from members of the Board, including announcements, AB1234 reporting of meetings attended by Board Members at VCEA expense, questions to be referred to staff, future agenda items, and reports on meetings and information which would be of interest to the Board or the public.
The Thursday, November 8th regular Board meeting has been cancelled. A special Board meeting has been scheduled for Thursday, November 15, 2018 at 5:30 p.m. at the Yolo County Board of Supervisors Chambers, located at 625 Court Street, Room 206, Woodland, CA 95695
7. Adjournment (Approximately 7:30 p.m.)
Public records that relate to any item on the open session agenda for a regular board meeting are available for public inspection. Those records that are distributed less than 72 hours prior to the meeting are available for public inspection at the same time they are distributed to all members, or a majority of the members of the Board. VCEA public records are available for inspection by contacting Board Clerk Alisa Lembke at (530) 446-2750 or Alisa.Lembke@valleycleanenergy.org. Agendas and Board meeting materials can be inspected at VCEA’s offices located at 604 Second Street, Davis, California 95616; those interested in inspecting these materials are asked to call (530) 446-2750 to make arrangements. The documents are also available on the Valley Clean Energy website located at:https://vcestaging.org/about-us/meetings/.
Meeting Materials
11/1/18 Special Board meeting-PCIA workshop materials
October 29, 2018
Valley Clean Energy Alliance (VCEA)
Community Advisory Committee Meeting
Monday, October 29, 2018 at 5:30 p.m.
Yolo County Dept. of Community Services, Cache Creek Room,
292 W. Beamer St., Woodland, CA 95695
Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact Alisa Lembke, VCEA Board Clerk/Administrative Analyst, at least two (2) working days before the meeting at (530) 446-2754 or Alisa.Lembke@valleycleanenergy.org.
If you have anything that you wish to be distributed to the Committee and included in the official record, please hand it to a member of VCEA staff who will distribute the information to the Committee members and other staff.
Committee Members: Gerry Braun (Chair), Christine Shewmaker (Vice-Chair), Marsha Baird (Secretary), Mark Aulman, Yvonne Hunter, Lorenzo Kristov, and David Springer.
5:30 PM CALL TO ORDER
1. Welcome and Roll Call
2. Approval of Agenda
3. Public Comment – This item is reserved for persons wishing to address the Advisory Committee on any VCEA-related matters that are not otherwise on this meeting agenda. Public comments on matters listed on the agenda shall be heard at the time the matter is called. As with all public comment, members of the public who wish to address the Committee are customarily limited to two minutes per speaker, but an extension can be provided at the discretion of the Chair.
4. Brief VCEA Staff and Advisory Task Group Reports – Representatives of VCEA staff and active Task Groups will provide updates on on-going work. Task Group recommendations requiring Committee attention require a regular agenda item. Summaries of written reports received by the Committee in advance of the meeting will receive a time allocation of up to ten minutes. Otherwise, the time allocation will be five minutes, including questions and answers. The Committee may decide to allocate additional time at the end of the regular agenda.
CONSENT AGENDA
5. Approval of draft October 1, 2018 Committee Meeting Minutes
REGULAR AGENDA
6. Approve final draft revised Community Advisory Committee Charge (5 minutes)
7. Approve final draft Community Advisory Committee’s First Year Progress Report (15 minutes)
8. Update on Power Charge Indifference Adjustment (PCIA) and passage of SB 237
9. VCEA Staff Report on Quarterly Procurement Update
10. Review and discuss Board and CAC Long Range Calendars and Work Plans (10 minutes)
A. Local Resource Development Update
B. Progress on Integrated Resource Plan (IRP) Action Steps
11. Terms of Service for Current Members (10 minutes)
12. Advisory Committee Member and Staff Announcements: Action items and reports from members of the Advisory Committee, including announcements, future agenda items, and reports on meetings and information which would be of interest to the Committee or the public.
The next Community Advisory Committee meeting is scheduled for Monday, December 3, 2018 at 5:30 p.m. at the Davis Senior Center, 646 A Street, Davis, CA 95616.
Valley Clean Energy has scheduled a Special Board meeting / Power Charge Indifference Adjustment workshop for Thursday, November 1, 2018, at 5:30 p.m. at the Yolo County Board of Supervisors Chambers, 625 Court Street, Room 206, Woodland, CA 95695. The regularly scheduled Board meeting of November 8, 2018 has been cancelled and a Special Board meeting has been scheduled for Thursday, November 15, 2018 at 5:30 p.m. at the Yolo County Board of Supervisors Chambers, 625 Court Street, Room 206, Woodland, CA 95695.
13. Adjournment (Approximately 7:30 p.m.): Public records that relate to any item on the open
session agenda for a regular board meeting are available for public inspection. Those records that are distributed less than 72 hours prior to the meeting are available for public inspection at the same time they are distributed to all members, or a majority of the members of the Board. VCEA public records are available for inspection by contacting Board Clerk Alisa Lembke at (530) 446-2750 or Alisa.Lembke@valleycleanenergy.org. Agendas and Board meeting materials can be inspected at VCEA’s offices located at 604 2nd Street, Davis, California 95616; those interested in inspecting these materials are asked to call (530) 446-2750 to make arrangements. Documents are also available on the Valley Clean Energy website located at: valleycleanenergy.org/meetings.
Meeting Materials
Item 5 – Approval of draft October 1, 2018 Committee Meeting Minutes
Item 6 – Approve final draft revised Community Advisory Committee Charge
Item 7 – Approve final draft Community Advisory Committee’s First Year Progress Report
Item 9 – VCEA Staff Report on Quarterly Procurement Update
Item 10 – Review and discuss Board and CAC Long Range Calendars and Work Plans