Archives: Meetings

Special Meeting of the Board of Directors of the
Valley Clean Energy Alliance (VCEA)
Thursday, October 18, 2018 at 6:00 p.m.
Yolo County Library Davis Branch, Blanchard Room
315 E 14th St, Davis, CA 95616

Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact Alisa Lembke, VCEA Board Clerk/Administrative Analyst, at least two (2) working days before the meeting at (530) 446-2754 or Alisa.Lembke@valleycleanenergy.org.

If you have anything that you wish to be distributed to the Board and included in the official record, please hand it to a member of VCEA staff who will distribute the information to the Board members and other staff

Please note that the numerical order of items is for convenience of reference. Items may be taken out of order on the request of any Board member with the concurrence of the Board. Staff recommendations are advisory to the Board. The Board may take any action it deems appropriate on any item on the agenda even if it varies from the staff recommendation.

Board Members: Lucas Frerichs (Chair/City of Davis), Tom Stallard (Vice Chair/City of Woodland), Angel Barajas (City of Woodland), Dan Carson (City of Davis), Duane Chamberlain (Yolo County), and Don Saylor (Yolo County)

6:00 p.m. Call to Order

1. Welcome and Roll Call
2. Approval of Agenda
3. Public Comment – This item is reserved for persons wishing to address the Board on any VCEA-related matters that are not otherwise on this meeting agenda. Public comments on matters listed on the agenda shall be heard at the time the matter is called. As with all public comment, members of the public who wish to address the Board are customarily limited to two minutes per speaker, but an extension can be provided at the discretion of the Chair.

CONSENT AGENDA

4. Approval of Draft September 13, 2018 Meeting Minutes

5. Receive Long Range Calendars (2018 and 2019)

6. Accept Financial Statement – August 31, 2018 (unaudited) financial statements (with revised comparative information from July 31, 2018)

7. Request to approve contract between Automate Mailing Service and Valley Clean Energy in the amount not to exceed $100,000 for a two-year term to provide printing, mailing, and processing services

8. Request to amend Circlepoint contract for customer outreach and marketing services by increasing the contract amount by $30,000 for a new not to exceed amount of $428,035

9. Request to amend Task Order No. 4 (Operational Staff Services) of the Sacramento Municipal Utility District (SMUD) Professional Services Agreement to include a Staff Member as “on call proxy Power Director” and to modify the Key Account Representative position to an as needed, hourly basis

10. Receive Keyes & Fox Regulatory Update dated October 10, 2018

11. Receive Customer Enrollment Update as of October 10, 2018

12. Receive October 1, 2018 Community Advisory Committee Meeting report

13. Request to approve the Community Advisory Committee Solicitation, Selection and Appointment Policy

REGULAR AGENDA

14. Recognition of Tom Flynn for serving as a volunteer on the Community Advisory Committee

15. Accept and approve audited financial statements for the period of January 1, 2017 to June 30, 2018 presented by James Marta & Company

16. Keyes & Fox Update on Power Charge Indifference Adjustment

17. VCEA Staff Report on Quarterly Procurement Update

18. Board Member and Staff Announcements – Action items and reports from members of the Board, including announcements, AB1234 reporting of meetings attended by Board Members at VCEA expense, questions to be referred to staff, future agenda items, and reports on meetings and information which would be of interest to the Board or the public.

The next VCEA Board meeting: Thursday, November 8, 2018 at 5:30 p.m. at the City of Woodland Council Chambers, second floor, 300 1st Street, Woodland, CA 95695

19. Adjournment (Approximately 7:30 p.m.)
Public records that relate to any item on the open session agenda for a regular board meeting are available for public inspection. Those records that are distributed less than 72 hours prior to the meeting are available for public inspection at the same time they are distributed to all members, or a majority of the members of the Board. VCEA public records are available for inspection by contacting Board Clerk Alisa Lembke at (530) 446-2750 or Alisa.Lembke@valleycleanenergy.org. Agendas and Board meeting materials can be inspected at VCEA’s offices located at 604 Second Street, Davis, California 95616; those interested in inspecting these materials are asked to call (530) 446-2750 to make arrangements. The documents are also available on the Valley Clean Energy website located at:https://vcestaging.org/about-us/meetings/

Agenda
Item 4 – Approval of Draft September 13, 2018 Meeting Minutes
Item 5 – Receive Long Range Calendars (2018 and 2019)
Item 6 – Accept Financial Statement – August 31, 2018 (unaudited) financial statements (with revised comparative information from July 31, 2018) 
Item 7 – Request to approve contract between Automate Mailing Service and Valley Clean Energy in the amount not to exceed $100,000 for a two-year term to provide printing, mailing, and processing services
Item 8 – Request to amend Circlepoint contract for customer outreach and marketing services by increasing the contract amount by $30,000 for a new not to exceed amount of $428,035
Item 9 – Request to amend Task Order No. 4 (Operational Staff Services) of the Sacramento Municipal Utility District (SMUD) Professional Services Agreement to include a Staff Member as “on call proxy Power Director” and to modify the Key Account Representative position to an as needed, hourly basis
Item 10 – Receive Keyes & Fox Regulatory Update dated October 10, 2018 
Item 11 – Receive Customer Enrollment Update as of October 10, 2018
Item 12 – Receive October 1, 2018 Community Advisory Committee Meeting report
Item 13 – Request to approve the Community Advisory Committee Solicitation, Selection and Appointment Policy basis
Item 15 – Receive and approve audited financial statements for the period of January 1, 2017 (inception) to June 30, 2018 presented by James Marta & Company

Item 17 – VCEA Staff Report on Quarterly Procurement Update

Special Board Meeting Packet: 10-18-2018, includes Item 17 (updated 10/15/18)

10/18/18 Meeting Slides

Approved 10/18/18 Board Meeting Minutes

Meeting of the Board of Directors of the
Valley Clean Energy Alliance (VCEA)
Thursday, September 13, 2018 at 5:30 P.M.
AMENDED AGENDA
Woodland City Council Chambers, 300 1st Street, Woodland, CA 95695

Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact Alisa Lembke, VCEA Board Clerk/Administrative Analyst, at least two (2) working days before the meeting at (530) 446-2754 or Alisa.Lembke@valleycleanenergy.org.

If you have anything that you wish to be distributed to the Board and included in the official record, please hand it to a member of VCEA staff who will distribute the information to the Board members and other staff.

Board Members: Lucas Frerichs (Chair/City of Davis), Tom Stallard (Vice Chair/City of Woodland),
Angel Barajas (City of Woodland), Duane Chamberlain (Yolo County), Don Saylor (Yolo County), and
Dan Carson (City of Davis)

5:30 p.m. Call to Order

1. Welcome and Roll Call

2. Approval of Agenda

3. Public Comment
This item is reserved for persons wishing to address the Board on any VCEA-related matters that are not otherwise on this meeting agenda. Public comments on matters listed on the agenda shall be heard at the time the matter is called. As with all public comment, members of the public who wish to address the Board are customarily limited to two minutes per speaker, but an extension can be provided at the discretion of the Chair.

CONSENT AGENDA

4. Approval of Draft July 12, 2018 Meeting Minutes

5. Receive Long Range Calendars

6. Receive June 30, 2018 and July 31, 2018 draft unaudited Financial Statements

7. Approval of Retirement Plans: 401(a) Discretionary Defined Contribution Plan and 457(b) Deferred Compensation Plan

8. Approval of Contract Extensions LEAN Energy and Donald Dame

9. Yolo County Public Agency Risk Management Insurance Authority (YCPARMIA) Approval of Resolution authorizing Application to the Director of Industrial Relations for a Certificate of Consent to Self-Insure Workers Compensation Liabilities

10. Receive Regulatory Update

11. Receive Customer Enrollment Update

12. Approve “Standard Green” as the name for VCEA’s standard electricity offering

13. Receive CAC Meeting Update and Recommendations

REGULAR AGENDA

14. Status Report on Pending Regulatory Actions (Informational)

15. Net Energy Metering (NEM) Policy Amendment (Action)

16. Joint Powers Agency New Member Application Policy (Action)

17. Update on Long Term Renewables Procurement Solicitation (Informational)

18. Board Member and Staff Announcements
Action items and reports from members of the Board, including announcements, AB1234 reporting of meetings attended by Board Members at VCEA expense, questions to be referred to staff, future agenda items, and reports on meetings and information which would be of interest to the Board or the public.

The next VCEA Board meeting: Thursday, October 11, 2018 at 5:30 p.m. at the City of Davis Community Chambers, 23 Russell Boulevard, Davis, CA 95616.

19. Adjournment (Approximately 7:00pm)
Public records that relate to any item on the open session agenda for a regular board meeting are available for public inspection. Those records that are distributed less than 72 hours prior to the meeting are available for public inspection at the same time they are distributed to all members, or a majority of the members of the Board. VCEA public records are available for inspection by contacting Board Clerk Alisa Lembke at (530) 446-2750 or Alisa.Lembke@valleycleanenergy.org. Agendas and Board meeting materials can be inspected at VCEA’s offices located at 604 Second Street, Davis, California 95616; those interested in inspecting these materials are asked to call (530) 446-2750 to make arrangements. The documents are also available on the Valley Clean Energy website located at:https://vcestaging.org/about-us/meetings/.

Amended Agenda

Agenda

Item 4 – Approval of Draft July 12, 2018 Meeting Minutes
Item 5 – Receive Long Range Calendars
Item 6 – Receive June 30, 2018 and July 31, 2018 draft unaudited Financial Statements

Item 7 – Approval of Retirement Plans:  401(a) Discretionary Defined Contribution Plan and 457(b) Deferred Compensation Plan
Item 8 – Approval of Contract Extensions LEAN Energy and Donald Dame
Item 9 –  Yolo County Public Agency Risk Management Insurance Authority (YCPARMIA) Approval of Resolution authorizing Application to the Director of Industrial relations for a Certificate of Consent to Self-Insure Workers Compensation Liabilities
Item 10 – Receive Regulatory Update
Item 11 – Receive Customer Enrollment Update
Item 12 – Approve “Standard Green” as the name for VCEA’s standard electricity offering
Item 13 – Receive CAC Meeting Update and Recommendations

Item 15 – Net Energy Metering (NEM) Policy Amendment (Action)

Item 16 – Joint Powers Agency New Member Application Policy (Action)

Item 17 – Update on Long Term Renewables Procurement Solicitation (Informational)

Full Packet

Amended Full Packet

9/13/18 Board Meeting Slides

Meeting of the Board of Directors of the
Valley Clean Energy Alliance (VCEA)
Thursday, July 12, 2018
5:30 P.M.
Woodland City Council Chambers, 2nd Floor, 300 1st Street, Woodland, CA 95695

Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact Alisa Lembke, VCEA Board Clerk/Administrative Analyst, at least two (2) working days before the meeting at (530) 446-2754 or Alisa.Lembke@valleycleanenergy.org.

If you have anything that you wish to be distributed to the Board and included in the official record, please hand it to a member of VCEA staff who will distribute the information to the Board members and other staff.

Board Members: Lucas Frerichs (Chair/City of Davis), Tom Stallard (Vice Chair/City of Woodland), Angel Barajas (City of Woodland), Duane Chamberlain (Yolo County), Don Saylor (Yolo County), Vacant (City of Davis)

5:30 p.m. Call to Order
Item 1 – Welcome and Roll Call

Item 2 – Approval of Agenda

Item 3 – Public Comment
This item is reserved for persons wishing to address the Board on any VCEA-related matters that are not otherwise on this meeting agenda. Public comments on matters listed on the agenda shall be heard at the time the matter is called. As with all public comment, members of the public who wish to address the Board are customarily limited to two minutes per speaker, but an extension can be provided at the discretion of the Chair.

CONSENT AGENDA

Item 4 – Approval of Draft June 6, 2018 Meeting Minutes

Item 5 – Receive Long Range Calendar

Item 6 – Approval of VCEA Budget Policy

Item 7 – Approval of Financial Auditor Contract with James Marta and Company for auditing services for a three (3) year term (2018-2020) with an option to extend to fiscal year ending June 30, 2022

Item 8 – Receive Regulatory and Legislative Update

Item 9 – Receive Customer Enrollment Update

Item 10 – Receive CAC Meeting Update

Item 11 – Receive May 31, 2018 Financial Statements

REGULAR AGENDA

Item 12 – Net Energy Metering (NEM) Policy – Approve postponement of NEM Customer enrollment until 2019 (Action) and review preliminary amendment concepts to the current NEM policy (Informational).

Item 13 – Integrated Resource Plan (IRP) – Approve the IRP for submittal to the California Public Utilities Commission by August 1, 2018. (Action)

Item 14 – Legislative Positions (Senate Bill 100 and Assembly Bill 813) – Approve support for SB 100 and AB 813. (Action)

Item 15 – Board Member and Staff Announcements
Action items and reports from members of the Board, including announcements, AB1234 reporting of meetings attended by Board Members at VCEA expense, questions to be referred to staff, future agenda items, and reports on meetings and information which would be of interest to the Board or the public.

The next VCEA Board meeting is scheduled for Thursday, August 9, 2018 at 5:30 p.m. at the Davis City Community Chambers, located at 23 Russell Blvd., Davis, CA 95616.

Item 16 – Adjournment (Approximately 7:00 p.m.)
Public records that relate to any item on the open session agenda for a regular board meeting are available for public inspection. Those records that are distributed less than 72 hours prior to the meeting are available for public inspection at the same time they are distributed to all members, or a majority of the members of the Board. VCEA public records are available for inspection by contacting Board Clerk Alisa Lembke at (530) 446-2750 or Alisa.Lembke@valleycleanenergy.org. Agendas and Board meeting materials can be inspected at VCEA’s offices located at 604 2nd Street, Davis, California 95616; those interested in inspecting these materials are asked to call (530) 446-2750 to make arrangements. Documents are also available on the Valley Clean Energy website located at: valleycleanenergy.org.

Agenda

Item 4 - Approval of Draft June 6, 2018 Meeting Minutes
Item 5 - Receive Long Range Calendar
Item 6 - Approval of VCEA Budget Policy 
Item 7 - Approval of Financial Auditor Contract with James Marta and Company
Item 8 - Receive Regulatory and Legislative Update
Item 10 - Receive CAC Meeting Update
Item 11 - Receive May 31, 2018 Financial Statements 
Item 12 - Net Energy Metering (NEM) Policy
Item 13 - Integrated Resource Plan (IRP)
Item 14 - Legislative Positions (Senate Bill 100 and Assembly Bill 813)

Full Packet – updated 7/9/18 with Item 11 Information

7/12/18 Meeting Slides

Approved 7/12/18 Board Meeting Minutes

Meeting of the Board of Directors of the
Valley Clean Energy Alliance (VCEA)
Wednesday, June 6, 2018
5:30 P.M.
Davis City Council Chambers, 23 Russell Blvd., Davis 95616

Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact Alisa Lembke, VCEA Board Clerk/Administrative Analyst, at least 2 working days before the meeting at (530) 446-2754 or Alisa.Lembke@valleycleanenergy.org.

If you have anything that you wish to be distributed to the Board and included in the official record, please hand it to a member of VCEA staff who will distribute the information to the Board members and other staff.

Board Members:
Angel Barajas (City of Woodland), Duane Chamberlain (Yolo County), Robb Davis (City of Davis),
Lucas Frerichs (Chair/City of Davis), Don Saylor (Yolo County), Tom Stallard (Vice Chair/City of Woodland)

5:30 p.m. Call to Order
1. Welcome and Roll Call

2. Approval of Agenda

3. Public Comment
This item is reserved for persons wishing to address the Board on any VCEA-related matters that are not otherwise on this meeting agenda. Public comments on matters listed on the agenda shall be heard at the time the matter is called. As with all public comment, members of the public who wish to address the Board are customarily limited to two minutes per speaker, but an extension can be provided at the discretion of the Chair.

CONSENT AGENDA

4. Appointment of Secretary to VCEA Joint Powers Agency

5. Approval of Draft May 10, 2018 Meeting Minutes

6. Long Range Calendar

7. Approval of VCEA Operating Budget for Fiscal Year 2018/2019

8. Regulatory and Legislative Update

9. Customer Enrollment Update

10. CAC Meeting Update

REGULAR AGENDA

11. Recognition of VCEA Board Member Robb Davis for Service to Valley Clean Energy (Ceremonial)

12. Integrated Resource Plan
a. Review Draft Plan Results and Discuss Community Advisory Committee Feedback (Informational)
b. Review Prioritization of Action Plan Activities for Years 1-3 (Informational)

13. Suspension of Forward PCC-2 Renewable Procurements (Action)

14. Board Member and Staff Announcements
Action items and reports from members of the Board, including announcements, AB1234 reporting of meetings attended by Board Members at VCEA expense, questions to be referred to staff, future agenda items, and reports on meetings and information which would be of interest to the Board or the public.

The next VCEA Board meeting is scheduled for Thursday, July 12, 2018 at 5:30 p.m. at the Woodland City Council Chambers.

15. Adjournment (Approximately 7:00pm)
Public records that relate to any item on the open session agenda for a regular board meeting are available for public inspection. Those records that are distributed less than 72 hours prior to the meeting are available for public inspection at the same time they are distributed to all members, or a majority of the members of the Board. Until VCEA has offices, the Board has designated the Department of Community Development and Sustainability at the City of Davis located at 23 Russell Blvd, Davis, CA for the purpose of making those public records available for inspection. The documents are also available on the Valley Clean Energy website located at:https://vcestaging.org/about-us/meetings/

AGENDA

CONSENT

Item 4 – Appointment of Secretary to VCEA Joint Powers Agency
Item 5 – Approval of Draft May 10, 2018 Meeting Minutes
Item 6 – Long Range Calendar
Item 7 – Approval of VCEA Operating Budget for Fiscal Year 2018/2019
Item 8 – Regulatory and Legislative Update
Item 9 – Customer Enrollment Update
Item 10 – CAC Meeting Update

REGULAR

Item 11 – Recognition of VCEA Board Member Robb Davis for Service to Valley Clean Energy (Ceremonial)
Item 12 – Integrated Resource Plan (Informational)
Item 13 – Suspension of Forward PCC-2 Renewable Procurements (Action)

FULL PACKET

Meeting Slides from VCEA 6-6-2018 Board Meeting

Approved 6/6/18 Board Meeting Minutes

SPECIAL Meeting of the Board of Directors of the
Valley Clean Energy Alliance (VCEA)
June 1, 2018 at 4:30 P.M.
Dresbach Hunt-Boyer Mansion, 604 Second Street, Davis, CA 95616

Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact Mitch Sears, VCEA Interim General Manager, at least 2 working days before the meeting at (530) 757-5610 or msears@cityofdavis.org.

If you have anything that you wish to be distributed to the Board and included in the official record, please hand it to a member of VCEA staff who will distribute the information to the Board members and other staff.

Board Members:
Angel Barajas (City of Woodland), Duane Chamberlain (Yolo County), Robb Davis (City of Davis),
Lucas Frerichs (Chair/City of Davis), Don Saylor (Yolo County), Tom Stallard (Vice Chair/City of Woodland)

4:30 PM CALL TO ORDER

1. Welcome and Roll Call

2. Approval of Agenda

3. Public Comment
Because this is a special meeting, this item is reserved for persons wishing to address the Board on items on this meeting agenda. As with all public comment, members of the public who wish to address the Board are customarily limited to two minutes per speaker, but an extension can be provided at the discretion of the Chair.

REGULAR AGENDA

4. Valley Clean Energy Launch (Ceremonial)

5. Next Meeting – 5:30 p.m., Wednesday, June 6th at Davis Council Chambers

6. Adjournment
Public records that relate to any item on the open session agenda for a regular board meeting are available for public inspection. Those records that are distributed less than 72 hours prior to the meeting are available for public inspection at the same time they are distributed to all members, or a majority of the members of the Board. Until VCEA has offices, the Board has designated the Department of Community Development and Sustainability at the City of Davis located at 23 Russell Blvd, Davis, CA for the purpose of making those public records available for inspection. The documents are also available on the Valley Clean Energy website located at:https://vcestaging.org/meetings/

Agenda – This meeting has no materials.

Meeting of the Board of Directors of the
Valley Clean Energy Alliance (VCEA)
Thursday, May 10, 2018
5:30 PM
Woodland City Council Chambers, 300 1st Street, Woodland 95695

Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact Mitch Sears, VCEA Interim General Manager, at least 2 working days before the meeting at (530) 757-5610 or msears@cityofdavis.org.

If you have anything that you wish to be distributed to the Board and included in the official record, please hand it to a member of VCEA staff who will distribute the information to the Board members and other staff.

Board Members:
Angel Barajas (City of Woodland), Duane Chamberlain (Yolo County), Robb Davis (City of Davis),
Lucas Frerichs (Chair/City of Davis), Don Saylor (Yolo County), Tom Stallard (Vice Chair/City of Woodland)

5:30 PM CALL TO ORDER

1. Welcome and Roll Call

2. Approval of Agenda

3. Public Comment
This item is reserved for persons wishing to address the Board on any VCEA-related matters that are not otherwise on this meeting agenda. Public comments on matters listed on the agenda shall be heard at the time the matter is called. As with all public comment, members of the public who wish to address the Board are customarily limited to two minutes per speaker, but an extension can be provided at the discretion of the Chair.

CONSENT AGENDA

4. Approval of Minutes from March 22, 2018 Board Meeting

5. Receive and Accept April 25, 2018 Board Meeting Recap

6. Approval of Long Range Calendar

7. Regulatory and Legislative Update

8. Customer Enrollment Update

9. Approval of Revised Tariff Sheets Reflecting 2.5% Generation Rate Discount

10. Approval of Amended Customer Data Policy to clarify customer data storage standard

11. Approval of Financial Lock Box Control Agreement and Financial Reserve Account Control Agreement with SMUD and River City Bank

12. VCE Financial Update – March 31, 2018

13. Community Advisory Committee Report – May 10, 2018

REGULAR AGENDA

14. Approval of Line of Credit/Loan Documents with River City Bank to provide working capital to fund power purchases, initial operations and reserves as needed to support power purchases (Action)

15. Approval of VCE/SMUD Renewable Power Recontracting Master Agreement to transfer power contracts from SMUD to VCE (Action)

16. Approval of VCE/SMUD Services Contract Task Order 5 for Long Term Energy Procurement Support (Action)

17. Approval of Peak Day Pricing Policy Pilot Program (Action)

18. Small Scale/Local Renewable Energy Production Potential – Presentation (Informational)

19. Update on Integrated Resource Plan Workshop / Process (Informational)

20. General Manager’s Report (Informational)

21. Board Member and Staff Announcements

Action items and reports from members of the Board, including announcements, AB1234 reporting of meetings attended by Board Members at VCEA expense, questions to be referred to staff, future agenda items, and reports on meetings and information which would be of interest to the Board or the public.

22. Adjournment (Approximately 7:30pm)
Public records that relate to any item on the open session agenda for a regular board meeting are available for public inspection. Those records that are distributed less than 72 hours prior to the meeting are available for public inspection at the same time they are distributed to all members, or a majority of the members of the Board. Until VCEA has offices, the Board has designated the Department of Community Development and Sustainability at the City of Davis located at 23 Russell Blvd, Davis, CA for the purpose of making those public records available for inspection. The documents are also available on the Valley Clean Energy website located at:https://vcestaging.org/about-us/meetings/

 

Meeting Materials

Agenda

Consent

Item 4 – Minutes from March 22, 2018 Board Meeting
Item 5 – April 25, 2018 Board Meeting Recap
Item 6 – Long Range Calendar
Item 7 – Regulatory and Legislative Update
Item 8 – Customer Enrollment Update
Item 9 – Revised Tariff Sheets Reflecting 2.5% Generation Rate Discount
Item 10 – Amended Customer Data Policy to clarify customer data storage standard
Item 11 – Financial Lock Box Control Agreement and Financial Reserve Account Control Agreement with SMUD and River City Bank
Item 12 – VCE Financial Update – March 31, 2018
Item 13 – Community Advisory Committee Report – May 10, 2018

Regular

Item 14 – Line of Credit/Loan Documents with River City Bank to provide working capital to fund power purchases, initial operations and reserves as needed to support power purchases
Item 15 – VCE/SMUD Renewable Power Recontracting Master Agreement to transfer power contracts from SMUD to VCE
Item 16 – VCE/SMUD Services Contract Task Order 5 for Long Term Energy Procurement Support
Item 17 – Peak Day Pricing Pilot Program

Full Packet

Meeting Slides from 5-10-2018 Board Meeting

Approved 5/10/18 Board Meeting Minutes

 

Meeting of the Board of Directors of the
Valley Clean Energy Alliance (VCEA)
April 25, 2018
5:30 PM
Woodland City Council Chambers, 300 1st Street, Woodland 95695

Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact Mitch Sears, VCEA Interim General Manager, at least 2 working days before the meeting at (530) 757-5610 or msears@cityofdavis.org.

If you have anything that you wish to be distributed to the Board and included in the official record, please hand it to a member of VCEA staff who will distribute the information to the Board members and other staff.

Board Members:
Angel Barajas (City of Woodland), Duane Chamberlain (Yolo County), Robb Davis (City of Davis),
Lucas Frerichs (Chair/City of Davis), Don Saylor (Yolo County), Tom Stallard (Vice Chair/City of Woodland)

5:30 PM CALL TO ORDER

1. Welcome and Roll Call

2. Approval of Agenda

3. Public Comment
This item is reserved for persons wishing to address the Board on any VCEA-related matters that are not otherwise on this meeting agenda. Public comments on matters listed on the agenda shall be heard at the time the matter is called. As with all public comment, members of the public who wish to address the Board are customarily limited to two minutes per speaker, but an extension can be provided at the discretion of the Chair.

CONSENT AGENDA

4. Approval of Minutes from March 22, 2018 Board Meeting

5. Approval of Long Range Calendar

6. Regulatory and Legislative Update

7. Approval of Revised Tariff Sheets Reflecting 2.5% Generation Rate Discount

8. Approval of Amended Customer Data Policy to clarify VCE’s ability to remove customer data.

9. Community Advisory Committee Report – April 9, 2018 meeting

REGULAR AGENDA

10. Approval of Line of Credit/Loan Documents with River City Bank to provide working capital to fund power purchases, initial operations and reserves as needed to support power purchases (Action)

11. Program Outreach/Customer Enrollment Update (Informational)

12. Integrated Resource Plan April 25, 2018 Workshop – Agenda Review (Informational)

13. Small Scale/Local Renewable Energy Production Potential – Presentation (Informational)

14. Community Advisory Committee Report (Informational)

15. General Manager’s Report (Informational)

16. Board Member and Staff Announcements
Action items and reports from members of the Board, including announcements, AB1234 reporting of meetings attended by Board Members at VCEA expense, questions to be referred to staff, future agenda items, and reports on meetings and information which would be of interest to the Board or the public.

17. Adjournment (Approximately 7:00pm)
Public records that relate to any item on the open session agenda for a regular board meeting are available for public inspection. Those records that are distributed less than 72 hours prior to the meeting are available for public inspection at the same time they are distributed to all members, or a majority of the members of the Board. Until VCEA has offices, the Board has designated the Department of Community Development and Sustainability at the City of Davis located at 23 Russell Blvd, Davis, CA for the purpose of making those public records available for inspection. The documents are also available on the Valley Clean Energy website located at:https://vcestaging.org/about-us/meetings/

MEETING MATERIALS

Agenda

Item 4 – Draft Minutes from March 22, 2018 Board Meeting

Item 5 – Long Range Calendar

Item 6 – Regulatory and Legislative Update

Item 7 –  Revised Tariff Sheets Reflecting 2.5% Generation Rate Discount

Item 8 – Amended Customer Data Policy to clarify VCE’s ability to remove customer data.

Item 9 – Community Advisory Committee Report – April 9, 2018 meeting

Item 10 – Line of Credit/Loan Documents with River City Bank to provide working capital to fund power purchases, initial operations and reserves as needed to support power purchases

Full Packet 

Slide Presentation VCEA Board Meeting April 25, 2018

Approved 4/25/18 Board Meeting Minutes

Meeting of the Board of Directors of the
Valley Clean Energy Alliance (VCEA)
March 22, 2018
5:30 PM
Woodland City Council Chambers, 300 1st Street, Woodland 95695

Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact Mitch Sears, VCEA Interim General Manager, at least 2 working days before the meeting at (530) 757-5610 or msears@cityofdavis.org.

If you have anything that you wish to be distributed to the Board and included in the official record, please hand it to a member of VCEA staff who will distribute the information to the Board members and other staff.

Board Members:
Angel Barajas (City of Woodland), Duane Chamberlain (Yolo County), Robb Davis (City of Davis), Lucas Frerichs (Chair/City of Davis), Don Saylor (Yolo County), Tom Stallard (Vice Chair/City of Woodland)

5:30 PM CALL TO ORDER

1. Welcome and Roll Call

2. Approval of Agenda

3. Public Comment
This item is reserved for persons wishing to address the Board on any VCEA-related matters that are not otherwise on this meeting agenda. Public comments on matters listed on the agenda shall be heard at the time the matter is called. As with all public comment, members of the public who wish to address the Board are customarily limited to two minutes per speaker, but an extension can be provided at the discretion of the Chair.

CONSENT AGENDA

4. Approval of Minutes from February 8, 2018 Board Meeting

5. Regulatory and Legislative Update

6. Correct Typographical Error on Delegations for 2018 and 2019 Power Procurement

7. Authorization to Retain Keyes & Fox LLP for Legal and Regulatory Services

8. Long Range Calendar

REGULAR AGENDA

9. Action. Recommendation to the Board on Adoption of an Enterprise Risk Management Policy for VCE.

10. Action. Recommendation to the Board on adoption of the VCE UltraGreen Policy/Rate for the 100% Renewable Energy Customer Option.

11. Action. Recommendations to the Board on Program Launch related Energy Rates, Power Mix, and Budgets.
A. Adoption of the Final Customer Rate Discount and Rate Table.
B. Adoption of the Final Power Mix to be Offered to Customers.
C. Adoption of the Power Procurement and Operational Budgets.

12. Integrated Resource Plan – Introduction and Schedule (Informational)

13. Community Advisory Committee Report (Informational)

14. General Manager’s Report (Informational)

15. Board Member and Staff Announcements
Action items and reports from members of the Board, including announcements, AB1234 reporting of meetings attended by Board Members at VCEA expense, questions to be referred to staff, future agenda items, and reports on meetings and information which would be of interest to the Board or the public.

16. Adjournment (Approximately 7:30pm)
Public records that relate to any item on the open session agenda for a regular board meeting are available for public inspection. Those records that are distributed less than 72 hours prior to the meeting are available for public inspection at the same time they are distributed to all members, or a majority of the members of the Board. Until VCEA has offices, the Board has designated the Department of Community Development and Sustainability at the City of Davis located at 23 Russell Blvd, Davis, CA for the purpose of making those public records available for inspection. The documents are also available on the Valley Clean Energy website located at:https://vcestaging.org/meetings/

MEETING MATERIALS

Agenda

Item 4 – Draft Minutes from February 8, 2018 Board Meeting
Item 5 – Regulatory and Legislative Update
Item 6 – Correct Typographical Error on Delegations for 2018 and 2019 Power Procurement
Item 7 – Authorization to Retain Keyes & Fox LLP for Legal and Regulatory Services
Item 8 – Long Range Calendar
Item 9 – Enterprise Risk Management Policy for VCE
Item 10 – VCE UltraGreen Policy/Rate for the 100% Renewable Energy Customer Option
Item 11 – Energy Rates, Power Mix, and Budgets

Full Packet

Meeting Slides

Approved 3/22/18 Board Meeting Minutes

Meeting of the Board of Directors of the
Valley Clean Energy Alliance (VCEA)
February 8, 2018
5:30 PM
Davis Community Chambers, 23 Russell Blvd, Davis CA, 95616

Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact Mitch Sears, VCEA Interim General Manager, at least 2 working days before the meeting at (530) 757-5610 or msears@cityofdavis.org.

If you have anything that you wish to be distributed to the Board and included in the official record, please hand it to a member of VCEA staff who will distribute the information to the Board members and other staff.

Board Members:
Angel Barajas (City of Woodland), Duane Chamberlain (Yolo County), Robb Davis (City of Davis), Lucas Frerichs (Chair/City of Davis), Don Saylor (Yolo County), Tom Stallard (Vice Chair/City of Woodland)

5:30 PM CALL TO ORDER

1. Welcome and Roll Call

2. Approval of Agenda

3. Public Comment
This item is reserved for persons wishing to address the Board on any VCEA-related matters that are not otherwise on this meeting agenda. Public comments on matters listed on the agenda shall be heard at the time the matter is called. As with all public comment, members of the public who wish to address the Board are customarily limited to two minutes per speaker, but an extension can be provided at the discretion of the Chair.

CONSENT AGENDA

4. Approval of Minutes from January 18, 2018 Board Meeting

5. Delegation of Authority for Certain Regulatory and Legislative Matters

6. Approval of Regulatory and Legislative Review and Action Policy

7. Approval of Organization Audit Schedule

8. Long Range Calendar

REGULAR AGENDA

9. Approve Resolution Adopting Net Energy Metering (NEM) Policy (Action)

10. Communications Plan Update and Review of Customer Notification Materials (Informational)

11. Introduction of Draft Enterprise Risk Policy (Informational)

12. Introduction of Ultra Green Policy – 100% Renewable Customer Option (Informational)

13. Community Advisory Committee Report (Discussion)

14. Regulatory and Legislative Update (Informational)

15. General Manager’s Report (Informational)

16. Board Member and Staff Announcements
Action items and reports from members of the Board, including announcements, AB1234 reporting of meetings attended by Board Members at VCEA expense, questions to be referred to staff, future agenda items, and reports on meetings and information which would be of interest to the Board or the public.

17. Adjournment (Approximately 7:00pm)
Public records that relate to any item on the open session agenda for a regular board meeting are available for public inspection. Those records that are distributed less than 72 hours prior to the meeting are available for public inspection at the same time they are distributed to all members, or a majority of the members of the Board. Until VCEA has offices, the Board has designated the Department of Community Development and Sustainability at the City of Davis located at 23 Russell Blvd, Davis, CA for the purpose of making those public records available for inspection. The documents are also available on the Valley Clean Energy website located at: https://vcestaging.org/meetings/

Meeting Materials

Agenda

Item 4 – Approval of Minutes from January 18, 2018 Board Meeting

Item 5 – Delegation of Authority for Certain Regulatory and Legislative Matters

Item 6 – Approval of Regulatory and Legislative Review and Action Policy

Item 7 – Approval of Organization Audit Schedule

Item 8 – Long Range Calendar

Item 9 – Approve Resolution Adopting Net Energy Metering (NEM) Policy 

Item 10 – Communications Plan Update and Review of Customer Notification Materials 

Item 11- Introduction of Draft Enterprise Risk Policy 

Item 12 – Introduction of Ultra Green Policy – 100% Renewable Customer Option

Item 14 – Regulatory and Legislative Update

Full Packet

Meeting Slides – VCEA Board Meeting 2-8-2018

Approved 2/8/18 Board Meeting Minutes

Meeting of the Board of Directors of the
Valley Clean Energy Alliance (VCEA)
January 18, 2018
5:30 PM
Yolo County Board of Supervisors
625 Court Street, Woodland CA 95695

Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact Mitch Sears, VCEA Interim General Manager, at least 2 working days before the meeting at (530) 757-5610 or msears@cityofdavis.org.

If you have anything that you wish to be distributed to the Board and included in the official record, please hand it to a member of VCEA staff who will distribute the information to the Board members and other staff.

Board Members:
Angel Barajas (City of Woodland), Duane Chamberlain (Yolo County), Robb Davis (City of Davis) Lucas Frerichs (Chair/City of Davis) Don Saylor (Yolo County), Tom Stallard (Vice Chair/City of Woodland)

5:30 PM CALL TO ORDER

1. Welcome and Roll Call

2. Approval of Agenda

3. Public Comment
This item is reserved for persons wishing to address the Board on any VCEA-related matters that are not otherwise on this meeting agenda. Public comments on matters listed on the agenda shall be heard at the time the matter is called. As with all public comment, members of the public who wish to address the Board are customarily limited to two minutes per speaker, but an extension can be provided at the discretion of the Chair.

CONSENT AGENDA

4. Approval of Minutes from December 14, 2017 Board Meeting

5. Regulatory and Legislative Update

6. Long Range Calendar

7. PG&E Service Agreement and Authorization to submit VCEA CPUC Bond

8. Adopt VCEA Personnel Policy

9. Communications Plan Update

10. Recognition of Service – Community Advisory Committee Member Amanda Beck

REGULAR AGENDA

11. Adopt VCEA Policies (Action):
A. Customer Terms and Conditions of Service Policy
B. Delinquent Accounts Policy
C. Data Privacy Policy
D. Data Secury Breach Policy

12. Adopt the VCEA Short Term Procurement Guide and approve Financial Delegation for Staff and SMUD to procure energy for 2018 and 2019 consistent with the VCEA Procurement Policy and Short Term Procurement Guide. (Action)

13. Introduction to Net Energy Metering (NEM) Policy Options (Discussion)

14. Community Advisory Committee Report (Discussion)

15. General Manager’s Report (Update)

16. Board Member and Staff Announcements
Action items and reports from members of the Board, including announcements, AB1234 reporting of meetings attended by Board Members at VCEA expense, questions to be referred to staff, future agenda items, and reports on meetings and information which would be of interest to the Board or the public.

17. Adjournment (Approximately 7:00pm)
Public records that relate to any item on the open session agenda for a regular board meeting are available for public inspection. Those records that are distributed less than 72 hours prior to the meeting are available for public inspection at the same time they are distributed to all members, or a majority of the members of the Board. Until VCEA has offices, the Board has designated the Department of Community Development and Sustainability at the City of Davis located at 23 Russell Blvd, Davis, CA for the purpose of making those public records available for inspection. The documents are also available on the Valley Clean Energy website located at: https://vcestaging.org/meetings/

Meeting Materials

Agenda

4. Minutes from December 14, 2017 Board Meeting
5. Regulatory and Legislative Update
6. Long Range Calendar
7. PG&E Service Agreement and Authorization to submit VCEA CPUC Bond
8. Adopt VCEA Personnel Policy
9. Communications Plan Update
10. Recognition of Service – Community Advisory Committee Member Amanda Beck
11. VCEA Policies – UPDATED 

12. VCEA Short Term Procurement Guide and Financial Delegation for Staff and SMUD to procure energy for 2018 and 2019

Full Packet

Meeting Slides

Approved 1/18/18 Board Meeting Minutes